Personal Assistant
3 weeks ago
Job summary
We are looking for a personable individuals to work as a PAs to work with the Operational Director and Deputy Operational Director within Obstetrics, Gynaecology and Neonatology Care Group (OGN) .
You should have excellent communication, organisation and administrative skills. The successful candidate will join a team of Care Group PAs supporting the Senior Management team in their day to day duties.
The core purpose of the role is to provide administrative support to the Operational Director undertake their duties.
Main duties of the job
Provide a comprehensive administrative and secretarial service to the Operation Director and Deputy Operation Director.
Be the first point of contact for the Operation Director. Respond effectively, politely and promptly to all enquiries, displaying excellent communication and interpersonal skills. Take the initiative in providing appropriate responses to enquiries, filtering and redirecting them as appropriate.
Produce consistently high standard of correspondence and prioritise own workload in line with team priorities.
Reply direct to correspondence or telephone calls as appropriate or draft correspondence on other matters.
Read and deal with emails on arrival and open and record incoming mail. Prioritise incoming correspondence and operate an efficient system to expedite timely replies.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
5 GCSEs at grade C/Level 4 (or equivalent qualification or experience) including English Language at Grade C/Level 4 or above RSA/OCR stage III typewriting or word processing qualification (or equivalent qualification or experience) ECDL or equivalent qualification or experience
Desirable
Secretarial qualification NVQ II administration NVQ II Information Technology
Experience
Essential
Extensive relevant secretarial experience including the ability to maintain high secretarial output Experience of support senior managers Fast, accurate audio and copy typing Experience of database and spreadsheet management Diary management (electronic and paper versions) Taking, producing and circulating minutes Maintaining filing systems
Desirable
Experience of supervising staff Experience of working within an acute care setting Experience of working within an Obstetrics, Gynaecology and/or Neonatology dept Experience of working within the NHS.
Special Skills/Aptitudes
Essential
Good communications skills (written and verbal) Good organisational skills Effective team-working skills Proactivity Ability to prioritise own workload and that of staff below Good and proven knowledge of secretarial and administrative procedures Good attention to detail Good numeracy skills Ability to work as part of a multi-disciplinary skills Flexible to meet the needs of the service
Other Factors
Essential
Understanding of issues surrounding patient confidentiality
Desirable
Knowledge of health service Knowledge of acute and emergency medicine-
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