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Administrator

2 months ago

London Borough of Enfield, United Kingdom Marshall Group Full time

Marshall Fleet Solutions are currently recruiting for an Administrator for their Enfield depot.

PURPOSE OF THE POSITION

To support all administration requirements within the depot. Liaising / working alongside the manager within the daily Invoicing process. Issuing Purchase Order numbers for parts and validating invoices. Dealing with any queries relating to invoicing

ESSENTIAL JOB FUNCTIONS
  • Processing / Validation of Invoices to a high level of accuracy.
  • Ensure that all queries and tasks are dealt with efficiently and with professionalism.
  • Support colleagues daily at a highly professional level.
  • Assist customers daily with queries providing excellent customer service
  • Maintain all in-house excel spread sheets
  • Dealing with Warranty queries
  • Supporting the Depot Manager with APM
  • Daily Invoicing/WIP targets and job cards
  • Raising PO for parts and then receiving parts into stock
  • Authorising payment of invoices
BASIC QUALIFICATIONSEducation:
  • Functional skills Math's and English
  • Educated to GCSE or equivalent (Grade C or above)
Experience:
  • Previous experience Processing Invoices
  • Mechanical background - desirable
  • Administrative Experience - essential
Knowledge and Skills:
  • Knowledge of the transport/automotive/refrigeration Industry - desirable but not essential as training will be provided.
  • Database management
  • Knowledge of Kerridge/R2C - desirable
  • IT literate (Microsoft Office/Excel)
  • Strong written & verbal communication skills to provide a professional approach to both external & internal contacts.
  • Meeting deadlines, task orientated and prioritization
  • Methodical, systematic
  • Excellent front-line customer handling skills, building relationships
  • Strong numerical ability & attention to detail
  • To be highly self-motivated and able to work individually and as part of a team