Senior Finance Officer

4 weeks ago

Brighton, United Kingdom University Hospitals Sussex NHS Foundation Trust Full time

Job overview

We are looking for an enthusiastic and motivated individual to join our Accounts Payable team, in a supervisory role, based at Worthing or we may consider Brighton for the right applicant

Reporting to the AP Supervisor you will support the AP team in the effective and efficient processing and payment of invoices for the trust. This will involve checking and processing invoices, initiating payment runs, assisting other team members with queries, as well as other ad hoc tasks. 

Main duties of the job

The successful candidate will be flexible, adaptable and willing to learn new skills.

Previous experience in Accounts Payable is essential. Any training will be provided as necessary

Working for our organisation

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Detailed job description and main responsibilities

Main Duties:

Financial

Input financial data into spreadsheets, databases and finance systems as required and as directed by line manager Update data held in spreadsheets, databases and electronic finance systems in accordance with agreed procedures Check data held in spreadsheets, databases, and electronic finance and HR/payroll & pension systems and identify any discrepancies Create simple spreadsheets for recording of data as required Investigate and resolve financial discrepancies, referring complex queries to your line manager or supervisor as required. Forward financial forms (invoices, timesheets, journals etc) to authorised staff for approval in accordance with agreed procedures Check financial approvals have been made in accordance with Standing Orders, Standing Financial Instructions and the authorised signatory list and forward these to the appropriate officer for approval or refer to line manager as necessary Produce standard financial reports to agreed timescales and distribute following agreed procedures Process cash payments as required and in accordance with agreed procedures Support the development and implementation of financial/payroll policies and procedures by making suggestions for changes and adapting processes in your own work area

Communication

Respond to routine staff, customer and other queries, some of which may be sensitive or contentious, either verbally or in writing (including email) Provide advice to staff, customer and representatives of other organisations about standard financial processes Provide financial information to line manager and other staff in the organisation in accordance with agreed procedures

Management/Supervisory

Supervise the work of a defined group of staff as agreed with your line manager Provide advice, guidance and training to more junior and less experienced staff in relation to the specific work areas undertaken by the postholder

Other

Provide cover for other members of the Finance Directorate, at a level commensurate with your grade, as directed by your line manager or supervisor Demonstrate own work tasks to other staff as required e.g. for induction purposes Undertake other duties as directed by your line manager or supervisor

Person specification

Qualifications

Essential criteria

NVQ Level 3 or equivalent experience

Desirable criteria

Association of Accounting Technicians (Intermediate Level)

Knowledge, Training and Experience

Essential criteria

Experience of financial policies and procedures relevant to the work area e.g. payroll, pensions, petty cash, financial control etc Use of computerised data entry systems

Communication and Relationship Skills

Essential criteria

Good written and verbal communication skills when explaining routine, documented processes Tact and diplomacy skills when dealing with sensitive or contentious issues

Analytical and Judgmental

Essential criteria

Numerate and able to undertake financial calculations following documented procedures Ability to identify and investigate exceptions from agreed work procedures and identify solutions

Planning and Organisational

Essential criteria

Able to plan and organise own workload to meet standard daily, weekly and monthly deadlines

Physical Skills

Essential criteria

Speed and accuracy in computer keyboard and VDU use

Qualifications

Essential criteria

European Computer Driving Licence (ECDL) advanced level or equivalent experience

Equality, Diversity, and Inclusion

Essential criteria

Evidence of having championed diversity in previous roles (as appropriate to Evidence of having undertaken own development to improve understanding of equalities issues

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