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Site Secretary

3 months ago

Bodelwyddan, United Kingdom Betsi Cadwaladr University Health Board Full time

Job summary

To provide a high quality secretarial service to the Site whilst operating efficiently and effectively, providing proactive administrative support inclusive of ensuring the accuracy of the co-ordination of the Clinical Director, Lead Manager and Matron's diary.

Main duties of the job

Directorate and North Wales meeting are to be fully co-ordinated, inclusive of room bookings, compilation of agendas and transcribing of formal minutes.

Also providing an effective secretarial service and support to all senior managers within the Central area of the Women's Directorate including the Clinical Director, Consultant Midwife, Lead Manager, Inpatient Manager and the General Manager

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

To have an up to date knowledge and understanding of the issues and responsibilities associated with the role of the Senior Managers.

Scheduling and arranging meetings, inviting attendees and arranging suitable meeting venues and refreshments if necessary.

Managing the Lead Manager and Matrons electronic diary, including making appointments, booking meetings, sending apologies and revisions as per prioritisation.

Ensuring the Lead Manager and Matrons are fully prepared with required documentation prior to meetings.

Person Specification

Qualifications and Knowledge

Essential

Typewriting/Word Processing qualification - RSA III or equivalent GCSE A-C English & Maths / Equivalent experience

Desirable

NVQ Business Administration Level 2 or Equivalent Knowledge of Microsoft packages - Word / Excel / Outlook

Experience

Essential

Comprehensive clerical/secretarial experience Experience of coordinating administration activities

Desirable

Previous NHS Experience Experience of setting up and using filing/IT systems Ability to deal with a high level of communication and interaction with other departments and agencies

Aptitude and Abilities

Essential

Able to communicate effectively Organisational skills Able to work unsupervised

Desirable

Ability to prioritise conflicting demands Ability to deal with change