Senior PMO Analyst

2 weeks ago

Manchester, United Kingdom AQA Full time

Description

Summary

Purpose:

The main purpose of the role is to collaborate with the Turing Programme manager and the programme management team in delivery of the programme’s objectives. Including set-up and maturing of holistic PMO services such as; co-ordination, planning, control, reporting, analysis, insights and storytelling through slides.

The Senior PMO Analyst will also be required to have strong people skills; such as utilising their knowledge and experience of best practice to coach and mentor other PMO team members as well as building credibility in order to challenge and influence the direction of delivery on the programme. The role will report to the PMO Lead and work closely with the emerging PMO hub while being matrix managed by the Turing programme manager. The role is for an initial 12 month FTC with the possibility of extension.Job title: Senior PMO Analyst - Turing

Business Area: Corporate Services Office

Department: PMO Hub

Purpose:

The main purpose of the role is to collaborate with the Turing Programme manager and the programme management team in delivery of the programme’s objectives. Including set-up and maturing of holistic PMO services such as; co-ordination, planning, control, reporting, analysis, insights and storytelling through slides.

The Senior PMO Analyst will also be required to have strong people skills; such as utilising their knowledge and experience of best practice to coach and mentor other PMO team members as well as building credibility in order to challenge and influence the direction of delivery on the programme. The role will report to the PMO Lead and work closely with the emerging PMO hub while being matrix managed by the Turing programme manager. The role is for an initial 12 month FTC with the possibility of extension.

Landscape:

Having invested heavily in a significant set of technology changes, AQA now looks forward to how the organisation and capabilities need to change in order to grow and diversify our offering. The Turing programme is one of these strategic programmes with the vision of embedding world class processes, supported by innovative and intuitive technologies, that make it quicker and easier to deliver results on time, right first time.

The organisation wide change hubs are now imbedded to support and enable this delivery, one of which is the Portfolio Management hub (PMO). The PMO hub is evolving further to solidify and mature it’s service offering to these strategic programmes. This role will have primary responsibility to the Turing programme but also be expected to contribute to the delivery PMO maturity roadmap through coaching and mentoring of team members where appropriate.

Activities:
Responsible for developing, running and continuously improving and maturing the PMO services to the Turing programme in line with the overall PMO approach to delivery services. This includes but is not limited to: planning & resource planning support, RAID management, dependency management, change control, resource planning, benefits tracking and reporting, insights & analysis.
Coach, mentor and advise other team members to build overall knowledge and expertise on PMO standards and best practice driving personal and professional development to facilitate cross skilling in the team, identify ways to continually improve team processes and ways of working.
Develop strong working relationships with colleagues at all levels by working collaboratively together using data analysis, trend analysis and modelling to help make business optimum decisions.
Work closely with the PMO Lead to support the creation and execution of the assurance processes.
To build and foster strong working relationships with colleagues and key business stakeholders on the programme and throughout AQA.
Deputising for the PMO lead as and when required.

To be successful in this role, you will need to know:

Experience
At least 5 years’ experience as a successful PMO analyst in a complex programme environment, with evidence of delivering tasks at a high level of quality

Knowledge
An expert knowledge of analysis techniques and the ability to gather, analyse and produce accurate artefacts and management information in a way that tells a clear story and enables effective decision making
A strong understanding and application of project management tools and methodologies such as Microsoft Project for the Web
Strong Microsoft 365 skills with applications such as Word, Excel, PowerPoint, Teams and Project
Proven success of stakeholder engagement and management
A broad understanding of business in either a commercial or an educational environment

Skills
Strong critical evaluation and analytical skills
Able to take initiative and proactively lead projects, influencing and challenging business leaders using expertise and the highly developed communication skills required to advise colleagues
Able to manage multiple objectives
Able to constructively challenge and manage conflict
Ability to operate autonomously, an inspiring self-starter demonstrating passion, energy and drive.
Able to identify and lead initiatives to continually improve the efficiency and effectiveness of the team and service offering
Demonstrable ability to produce and maintain high quality documentation with strong attention to detail
Demonstrates strong facilitation skills (eg running workshops) to produce desired outcomes
Demonstrates strong interpersonal skills in a variety of situations
Demonstrates resilience and calmness under pressure to meet tight deadlines in complex contexts
Receive and give feedback and learn from mistakes for continuous self-development
Ability to influence people at all levels, across the organisation and outside, including negotiating and successfully facilitating joint decision making
A proven ability to adapt to new methods, tools and procedures
Demonstrates proactive collaborative working across functional areas to deliver shared goals

Leadership skills
Ability to take ownership of both PMO and continuous improvement activities, delivering through self and others
Inspire and motivate team members and other colleagues
Ability to coach and mentor individuals to support individual development and wider departmental continuous improvement
Ability to lead by example to develop and maintain effective working relationships with a range of partners and stakeholders

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