Supply Chain Co-ordinator

Job summary

The successful candidate will join our Interventional Supply Chainteam within Theatres at Alexandra Hospital. The individual will berequired to undertake efficient, accurate and timely Supply Chain duties in abusy, dynamic hospital environment and will work alongside colleagues withinTheatres and other departments when required. This will include complementingand interacting with the wider Procurement & Supply Chain teams, Clinicaldepartments and Theatre functions.

Previous experience is desirable and preferably within a hospitalenvironment. Good communication skills and knowledge of IT systems areessential.

Main duties of the job

The position involves using various IT systems utilising bothdesktop and handheld devices. The post covers a wide range of duties requiringaccuracy and efficiency. These duties include receiving goods, stock rotationand replenishment, cycle counting, internal distribution and supporting themigration to a full Inventory Management system within the organisation. Thepost holder will work closely with the wider Supply Chain team but will also berequired to work independently and unsupervised on occasion.

This position can be physically demanding attimes and the post holder will be required to follow safe manual handlingpractices to ensure deliveries are received, booked in and transported to theirend destination safely and efficiently. It will occasionally be necessary totravel to other Trust sites to provide cover.

About us

Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.

Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.

The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester

Our workforce is over 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.

We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.

Our objectives are simple:

Best services for local people Best experience of care and best outcomes for our patients Best use of resources Best people

Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.

We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.

Job description

Job responsibilities

Post title - Supply ChainCoordinator

Pay Band - Band 3

Department - Procurement &Supply Chain

Accountable to - Directorof Procurement

Reports to - Deputy SupplyChain Manager

Job Summary - To undertakeSupply Chain duties associated with economic ordering, receipting and efficientstorage of goods. To promote and maintain a cost effective and proactiveinventory management service in accordance with agreed policies and procedures.

Location - Procurement andSupplies Department Theatre Stores (Based at Worcester Royal Hospital).Countywide travel will be required.

Key Tasks -

1. Deal/distribute any post or incoming correspondence within theSupply Chain section.

2. To take receipt, sign for and book in delivered goods whilstreporting any discrepancies and taking the appropriate corrective action, andliaising with suppliers when items do not arrive as expected.

3. To undertake activities regarding stock movement analysis andre-order level assessment in conjunction with user requirements.

4. To advise and agree upon replenishment levels with authorisedstaff in accordance with agreed procedures as part of the Supply Chain ReviewProgramme.

5. To deliver goods to their correct end destination and obtain asigned delivery note where applicable.

6. To continually develop and improve relationships with internalcustomers through regular personal contact with a view to developing knowledgeof medical and surgical consumables to facilitate the Supply Chain ReviewProgramme.

7. To monitor and control replenishment levels, in-house and atward level. To order and maintain optimum stock levels and replenish viaeconomic ordering quantities. Data is to be captured via the use of the handheld PDA and then transmitted to the relevant stock management or inventorymanagement system.

8. Be aware of and adhere to, the correct ethics in transacting inpublic business. To display a high standard of conduct and a professionalapproach when in contact with internal and external customers.

9. To move and distribute materials using the appropriate manualhandling equipment whilst observing Health and Safety Procedures at all times.

10. To put away top up items in to agreed stock locations ensuringthe stock rotation of goods.

11. To operate mechanical aids in a responsible and safe manner,keeping equipment and working areas safe, clean and tidy whilst ensuringcompliance to Health and Safety Procedures at all times. Non- compliance to bereported to the line manager.

12. To carry out stock taking duties in relevant areas.

13. Issue stock to internal and external sites adhering toprescribed procedures to facilitate the costing out of materials to theappropriate area.

14. To maintain systems for filing of delivery notes and allassociated paperwork.

15. To participate in training sessions to assist in personal anddepartmental development

16. To train, educate and give guidance on ordering procedures toTrust personnel in the light of changing circumstances.

17. To monitor contract compliance and advise Requistioners on themost efficient ordering procedures whilst adhering to Trust policies.

18. Carry out Supply Chain staff relief duties at other locationsas and when required.

19. Deal with queries in a professional and efficient manner,treating customers as you would wish to be treated and promoting a get it rightfirst time ethos.

20. To arrange the return of products in accordance withprescribed procedures. Liaising with customers and suppliers, obtaining therelevant authorisation and packing the items for despatch where appropriate.

21. To organise and prioritise workloads which have competingdeadlines, whilst managing these conflicting demands efficiently.

22. Provide advice and information to internal customers withregards to stock management and product availability by using E-mail,telephone, virtual and face to face meetings.

23. To use reporting programmes to interrogate systems for productanalysis and provide usage data for budget holders.

24. Be responsible for the day to day security of all goods,equipment and materials within the materials management working environment.

25. Assist in the implementation of new product ranges on top upas advised by senior staff as part of the Trust Savings Work plan.

26. To actively contribute to the efficiency of the section byembracing the core values of the Departmental Strategy .To provide the level ofservice and performance to meet the departmental objectives as defined bySenior Management .This requires being flexible in approach to an ever changing,demanding and dynamic NHS working environment.

27. To reorder T&O prosthesis and metal work from implantrecords in line with pre agreed top up levels.

28. To ensure stock rooms are kept clean and tidy and free fromdebris in line with Infection Control policies.

Person Specification

Qualifications

Essential

1. Good standard of General Education. 2. Good IT and keyboard Skills 3. Computer literate.

Desirable

1. or relevant Supply Chain qualifications, or studying towards. 2. Knowledge and understanding of the NHS. 3. An understanding of Trusts Standing Financial Instructions and Procurement procedures.

Skills & Knowledge

Essential

1. Knowledge of basic Supply Chain management 2. A working knowledge of basic office and business practices. 3. Customer-focus with effective written and communication skills 4. Able to organise and prioritise workload to optimise the service 5. Appreciation of stock management techniques

Desirable

1.Knowledge of goods & services used within NHS. 2. Analytical skills

Other Qualities

Essential

1. Ability to work flexible hours and travel across Trust sites. 2. Ability to work unsupervised. 3. Satisfactory Occupational Health clearance. 4. Professional and Business-like appearance and conduct at all times. 5. Able to demonstrate behaviours that meet the Trust and Departmental values.

Desirable

1. Driving license

Experience

Essential

1. Supply Chain experience in a Theatres environment. 2. Experience of ordering systems. 3.Knowledge of Supply Chain Systems 4.Experience of IT Office Systems Microsoft, Excel, Word. 5.Experience of working in a business and distribution environment.

Personal Qualities

Essential

be able to prioritise and develop creative solutions. able to keep accurate records of all activities for audit purpose. 3.Ability to be proactive and use own initiative. 4.Willingness to change and implement new ideas/concepts. 5.Demonstrate competence in planning and organising skills player. physically fit and able to handle all manual handling duties , lift and delivering using appropriate manual handling aids

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