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Strategy & Planning Team Administrator

4 months ago

York, United Kingdom Network Rail Full time

Brief Description

This role sits in Eastern Region and provides direct support to the Strategy and Planning team and the Northern Powerhouse Rail Programme team. Working directly with the Strategy and Planning Director we need an enthusiastic, motivated and inspiring individual to help make this a great place to work.

Our key purpose as a team is to create and maintain the whole industry strategy for the railway that is Eastern Region geography and Northern Powerhouse Rail as part of an integrated network. 

The role requires the ability to liaise effectively with a diverse range of internal and external partners and stakeholders, supported by strong interpersonal, analytical, presentation skills and a keen eye for detail.

This role offers a perfect opportunity for career development with a wide-ranging portfolio and exposure to decision-makers and funders across the rail industry. You will be starting in the role at a fascinating and critical time for the Strategy and Planning and the Northern Powerhouse Rail Programme, with a real opportunity to shape the future railway of the North.

About the role (External)

Key Accountabilities –

1.Support the Strategy & Planning team through co-ordination of administrative activities and tasks.

2.Conduct information/data gathering and manage the creation, version and change control of a portfolio of strategic planning documents.

3.Provide colleagues with technical and administrative support on the development of strategic policy.

4.Contribute to the review of new franchise specifications and revised franchise requirements through data collation and distribution.

5.Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns.

6.Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationary and other office consumables and arranging travel, hotels and vehicles as required.

7.Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.

8.Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.

9.Maintain policies for third parties (ie community rail) such that they remain up to date for changes in the industry and wider environment.

10.Participate and attend meetings on behalf of the Strategy and Planning Director (Eastern) where applicable.

Essential

·Excellent verbal and written communication skills

·Ability to multi task and prioritise activities effectively to meet demanding and changing deadlines

·Competent in use of IT packages including Microsoft PowerPoint

·Experience of producing media and publications

·Strong organisation and time management skills

·Knowledge and experience of records management

·Experience of providing support to teams within a corporate environment

Desirable

·Educated to degree level or equivalent

·Strong analytical and numerical skills

·Good understanding of the context of central, regional and local rail planning in Great Britain

·Knowledge and understanding of the rail industry