Legal Assistant

3 weeks ago

Lincolnshire, United Kingdom Wilkin Chapman Full time

We have a vacancy in our high-performing Lincoln Family Team for a legal assistant commencing in August 2024. This role is an excellent opportunity to work for and contribute to the ongoing growth of a firm that drives a positive culture of support. The ideal candidate will work full time in our Lincoln office. 

You will have previous administrative experience, with an ability to work proactively, independently and collaboratively as part of a team. Your consistently strong delivery will be an integral part of the ongoing success of the team.

As part of the role, your main duties will include:

  • Scanning, photocopying, opening digital files as well as file closing.
  • Answering and making telephone calls on behalf of other team members, both internal and external and calls to and from the court and other solicitors.
  • Taking, recording, and allocating new client enquiries for the Family team and the Military Sector.
  • Occasional face-to-face meetings with clients to deal with routine matters e.g. signing of documents.
  • Attending client meetings with other team members where necessary.
  • Producing, formatting, and sending emails and correspondence.
  • Saving and collating documentation received from clients.
  • Producing bundles of documents for use at Court hearings.
  • Arranging client appointments and internal meetings.
  • Taking minutes of Military Sector meetings.
  • Maintaining client information on the firm’s practice management system and carrying out periodic compliance checks and updates.
  • Handling confidential information in line with the firm’s data security protocols.
  • Time recording on client matters where appropriate.
  • General administration.
  • Occasional transcript of digital dictation.  

We want to talk to people who have excellent communication skills as well as a keen eye for detail. You must be fully conversant with all Microsoft packages and will have previous experience delivering excellent internal and external customer service coupled with demonstrable experience in administration within a busy team.

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