Procurement Assistant

4 weeks ago

Hemel Hempstead, United Kingdom Selecta Full time

Selecta is the largest provider of unattended self-serve coffee and convenience food in Europe, leading the way in vending solutions and specialist coffee services. We are hiring a Procurement Assistant / Junior Buyer to join our team to support the Procurement team with the administration of the department and achieving departmental objectives in support of business strategy. Liaising with key stakeholders and suppliers to ensure day to day interactions are efficient and collaborative.

About Selecta

Selecta operates across 16 countries within Europe, serving 12 million people every day. Within the UK we deliver a national service, relied on and trusted by circa 3,500 businesses to serve tasty beverages and snacks at a variety of locations from workplaces to schools, universities and hospitals and everywhere in-between.

Duties & Responsibilities:

Completing all required administrative duties for the procurement team. Manage the full lifecycle of products and parts: Creating new codes; updating pricing & product information; managing active & inactive status in M3; Shopify & any other IT system. Creation & Maintenance of machine records To maintain accurate, clear, concise documentation and ensure all actions, logs and registers are complete and accurate with entries being made in a timely fashion. Administration and Systems Management - Completing all required administrative duties for the procurement team, managing the full lifecycle of products and parts: (Creating new codes; updating pricing & product information; managing active & inactive status in M3; Shopify & other relevant IT systems). Our Junior Buyer will also create & maintain machine records producing accurate, clear, concise documentation and ensure all action logs and registers are complete with entries being made in a timely fashion. Supplier Management - Managing the set up process and administration of all suppliers across the business ensuring prompt actions, activity and top compliance (including but not limited to: new suppliers, Spare Parts and Wholesalers). Regularly reviewing best prince opportunities between Selecta's various wholesalers. Sourcing & Negotiation - Our Junior Buyer will assist in sourcing and negotiating with suppliers to help achieve a contracted solution that meets the procurement annual savings budget. They will also be responsible for ensuring all documentation is in place and all parties are briefed at all stages of the scope, development, trade-offs and risks associated with the procured solution. Budgetary Control - Investigating and resolving Finance PPV queries whilst calculating financial impacts of supplier COGS price changes (increases & decreases). Our Junior Buyer will also support the monthly rebates calculations, tracking and ensuring timely receipt. Cross-functional engagement - To engage and support relevant stakeholders offering procurement category expertise to help understand and interpret contractual arrangements driving to deliver outstanding levels of customer service and prevent risks becoming issues.

Requirements

Strong intermediate MS Excel skills and proficient general IT skills Excellent communication & interpersonal skills A pro-active character who is self-motivated to complete all tasks to a high level and with close attention to detailA friendly & professional manner with a calm and focused attitude Ability to deal with multiple assignments simultaneously and prioritise and organise work to be able to meet all deadlines Strong influencing & negotiation skills with the ability to build trusting relationships & partnerships quickly Ability to explain complex or detailed concepts rationally with facts, figures and other supporting evidence and convince parties with differing views of an agreed way forward Proven experience within a Junior Buyer/procurement administration role within a FMCG environment, preferably in food & beverage. Experience of working in a service industry with an expectation of high customer service levels.

Applicants must have the Right to Work in the UK permanently. Please apply for consideration- we look forward to reviewing your CV.

In line with the Immigration, Nationality and Asylum Act, all applicants will be expected to provide proof of eligibility to work in the UK if invited to interview. Selecta UK recognises the benefits of a diverse workforce and we therefore welcome applications from all backgrounds and all sections of the community.

Benefits

25 days holiday pa + bank holidays Security of 5-weeks paid sick leave Development opportunities available and clearly mapped career paths You’re supported by a strong leadership team

We look forward to receiving your application

At this stage we can only accept applications for individuals already living in the UK and with the right to work in the UK. In line with the Immigration, Nationality and Asylum Act, all applicants will be expected to provide proof of eligibility to work in the UK if invited to interview. Selecta UK recognises the benefits of a diverse workforce, and we therefore welcome applications from all backgrounds and all sections of the community.

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