Accounts Assistant

2 weeks ago


Weybridge, United Kingdom Clinigen Full time

We welcome applications from individuals based within a commutable distance to our Weybridge, Surrey office.

To provide a high-quality accounts payable function across the Clinigen Group. Ensuring all invoices are processed, paid to terms.

Key Responsibilities:

·       To follow, promote and enforce relevant SOPs, Job Aids, and Company policies and procedures.

·       Responsible for ensuring all overhead invoices are processed accurately and paid to terms (UK and ROW).

·       Oversee Expenses for UK & US to ensure claims are audited as per company policy and paid to employees.

·       Responsible for debit balances on AP Creditors Ledger.

·       Supplier statement reconciliations – ensuring all invoices are received, accounted for and copies requested when not received by email/post.

·      Supplier queries.

Additional duties:

·       Processing invoices daily. Ensuring invoices are sent to the relevant approver’s and returned in a timely manner.

·       Maintaining the accounts payable inbox and taking ownership on all invoices and payment queries through to resolution.

·       Supplier statement reconciliations.

·       Monthly reconciliation of intercompany accounts.

·       Preparing month end accruals.

·       Direct debit/ payment on account allocations.

·       Provide supporting documentation for auditor queries.

·       Monthly stakeholder calls with key suppliers.

Health and Safety Responsibilities:

The Management of Health and Safety at Work Regulations 1992 re-enacts the Health and Safety at Work etc. Act 1974, which places responsibilities on the employer and employees alike. In connection to this, the Company reminds employees of their duties under Section 7 of the act:

To take care for their own health and safety and that of others who may be affected by their acts or omissions. Additionally, employees must also co-operate with the company to enable it to discharge its own responsibilities successfully.

 

Furthermore, all employees must: -

·     Carry out assigned tasks and duties in a safe manner, in accordance with instructions, and to comply with safety rules/procedures, regulations and codes of practice

·     If aware of any unsafe practice or condition, or if in any doubt about the safety of any situation, consult their Line Manager

·     Obtain and use the correct tools/equipment for the work and not to use any that are unsafe or damaged. All tools, equipment and personal protective equipment must be stored in the approved place after use

·     Ensure that all guards are securely fixed and that all safety equipment and personal protective clothing/equipment provided are used

·     Not to operate any plant or equipment unless authorised

·     To report any accident, near-miss, dangerous occurrence or dangerous condition to their Line Manager

·     To switch off and secure unattended plant or equipment

·     To avoid improvised arrangements and suggest safe ways of eliminating hazards

·     Not to participate in horseplay or place fellow employees in danger by their actions

General Responsibilities:

·       Champion the Clinigen Way principles which underpin everything we do, living those values in daily Clinigen life

·       Know Clinigen’s strategy and ensure what you do on a day to day basis is in line with those strategic objectives

·       Ensure the work you do is of high quality and that Clinigen standards, procedures and policies are followed at all times

·       Engage in personal professional development and attend mandatory training

·       Present the Company in a positive way at all times with internal and external clients, customers and staff

·       Comply with the Company’s HR policies and the Health and Safety policy at all times

·       Work flexibly and efficiently in order to meet internal and external customer needs, whilst maintaining the highest possible professional standards

·       Bring new ideas and approaches with an open mind

·       Maintain confidentiality and security at all times

 

Additional Duties/ Responsibilities:

 

The list of duties/ responsibilities is not intended to be exhaustive but gives a general indication of the tasks involved. It is the nature of the company that tasks, and responsibilities are, in many circumstances, unpredictable and varied. All employees are, therefore, expected to work in a flexible way when the occasion arises and acknowledge that tasks not specifically covered in their job description are not excluded.

Requirements

•Minimum 2 years’ experience of operating in a similar role is essential. Experience working in pharmaceutical / healthcare / life sciences industry advantageous.

•Must have experience working on a previous ERP system (AP).

•English and Mathematics GCSE grades A-B (or equivalent).

•Highly computer literate; experience operating with all Microsoft Office software, including proficient with Excel (V-look ups / Pivot tables).

•Confident dealing with managers and employees at all levels.

•Attention to detail and accuracy.

•Problem solving skills.

•Organisation and prioritising skills.

•Ability to meet deadlines.

•Ability to work independently and collaboratively within a team.

•Travel may be required for the role.

Benefits

  • 27 days holiday plus 8 bank holidays
  • Pension contributions 4.5% matched
  • Life assurance 4 x annual salary
  • Flexible Benefits Platform with £25/month Company contribution
  • Annual salary review
  • Independent financial advice service
  • Enhanced Employee Assistance Programme
  • Shopping discounts with retailers
  • Long service awards
  • Recognition scheme & employee of the year awards

  • Accounts Assistant

    5 months ago


    Weybridge, United Kingdom Kenneth Brian Associates Full time

    Kenneth Brian Associates are recruiting on behalf of a leader in their field who are based in Weybridge and recruiting for an Accounts Assistant to join their team on a permanent basis. Reporting in to the Head of Finance you will have experience within Accounts Payables and/or Receivables and will be happy to travel to Weybridge everyday to...

  • Accounts Assistant

    2 weeks ago


    Weybridge, Surrey, United Kingdom Clinigen Full time

    Job Title: Accounts AssistantWe are seeking a highly organized and detail-oriented Accounts Assistant to join our team at Clinigen. As an Accounts Assistant, you will play a critical role in ensuring the smooth operation of our accounts payable function.Key Responsibilities:Process and pay invoices accurately and on time.Oversee expenses for UK and US,...

  • Accounts Assistant

    6 days ago


    Weybridge, Surrey, United Kingdom Clinigen Full time

    We are seeking a highly skilled and experienced Accounts Assistant to join our team at Clinigen. The successful candidate will be responsible for providing a high-quality accounts payable function across the Clinigen Group, ensuring all invoices are processed and paid to terms.Key Responsibilities:Follow, promote and enforce relevant SOPs, Job Aids, and...

  • Accounts Assistant

    1 week ago


    Weybridge, Surrey, United Kingdom Clinigen Full time

    We are seeking a highly skilled and organized Accounts Assistant to join our team at Clinigen. The successful candidate will be responsible for providing a high-quality accounts payable function across the Clinigen Group, ensuring all invoices are processed and paid to terms.Key Responsibilities:Follow, promote and enforce relevant SOPs, Job Aids, and...


  • Weybridge, Surrey, United Kingdom Investigo Limited Full time

    Job DescriptionInvestigo Limited is seeking a highly skilled Senior Accounts Assistant to join their team. As a key member of the finance team, you will be responsible for managing the end-to-end process of purchase invoices and expenses with accuracy and efficiency.Key Responsibilities:Invoice processing: Manage the end-to-end process of purchase invoices...

  • Assistant Accountant

    1 month ago


    Weybridge, United Kingdom Page Personnel Full time

    An opportunity has arisen for a skilled Assistant Accountant (Service Charge - Commercial) to join a thriving property team. The successful candidate will be involved in a variety of tasks, including maintaining financial records, managing invoices, and providing administrative support. Client Details Our client is a prominent player in the property...


  • Weybridge, Surrey, United Kingdom Page Personnel Full time

    The Assistant Accountant (Commercial Property & Service Charge) role will report to the Finance Director in a team of 3, working for a well-established family-run business.Key ResponsibilitiesThe role involves:Commercial property finance management using Qube property system.Full responsibility for keeping Qube up to date, loading all new leases and regular...

  • Financial Accountant

    1 month ago


    Weybridge, Surrey, United Kingdom Page Personnel Full time

    Job Title: Assistant Accountant (Service Charge - Commercial)We are seeking a skilled Assistant Accountant (Service Charge - Commercial) to join our thriving property team. The successful candidate will be involved in a variety of tasks, including maintaining financial records, managing invoices, and providing administrative support.About the Role:The...

  • Financial Accountant

    1 month ago


    Weybridge, Surrey, United Kingdom Page Personnel Full time

    Job Title: Assistant Accountant (Service Charge - Commercial)We are seeking a skilled Assistant Accountant (Service Charge - Commercial) to join our thriving property team. The successful candidate will be involved in a variety of tasks, including maintaining financial records, managing invoices, and providing administrative support.About the Role:The...

  • Accounts Assistant

    2 days ago


    Weybridge, Surrey, United Kingdom Clinigen Full time

    Accounts Assistant Job DescriptionWe are seeking a highly skilled and detail-oriented Accounts Assistant to join our team at Clinigen.As an Accounts Assistant, you will be responsible for providing a high-quality accounts payable function across the Clinigen Group, ensuring all invoices are processed and paid to terms.Key Responsibilities:Follow, promote,...

  • Accounts Assistant

    5 days ago


    Weybridge, Surrey, United Kingdom Clinigen Full time

    We are seeking a highly skilled and experienced Accounts Payable Specialist to join our team at Clinigen Group in Weybridge, Surrey.The successful candidate will be responsible for providing a high-quality accounts payable function, ensuring all invoices are processed and paid to terms.Key Responsibilities:• To follow, promote and enforce relevant SOPs,...

  • Senior Accountant

    4 weeks ago


    Weybridge, Surrey, United Kingdom Fletcher George Recruitment Ltd Full time

    Senior Accountant / Practice ManagerFletcher George Recruitment Ltd is seeking an experienced Senior Accountant to join their team in Weybridge, Surrey. As a key member of the practice, you will be responsible for overseeing the client portfolio, preparing statutory accounts and management accounts, and assisting clients with Personal and Corporation Tax...

  • Senior Accountant

    4 weeks ago


    Weybridge, Surrey, United Kingdom Fletcher George Recruitment Ltd Full time

    Senior Accountant / Practice ManagerFletcher George Recruitment Ltd is seeking an experienced Senior Accountant to join their team in Weybridge, Surrey. As a key member of the practice, you will be responsible for overseeing the client portfolio, preparing statutory accounts and management accounts, and assisting clients with Personal and Corporation Tax...

  • Senior Accountant

    4 weeks ago


    Weybridge, Surrey, United Kingdom Fletcher George Recruitment Ltd Full time

    Senior Accountant / Practice ManagerFletcher George Recruitment Ltd is seeking an experienced Accountant to join their team in Surrey. As a Senior Accountant, you will work closely with the owners to oversee the smooth running of the business, assisting with client portfolio management, statutory accounts, and management accounts.Key...

  • Senior Accountant

    4 weeks ago


    Weybridge, Surrey, United Kingdom Fletcher George Recruitment Ltd Full time

    Senior Accountant / Practice ManagerFletcher George Recruitment Ltd is seeking an experienced Accountant to join their team in Surrey. As a Senior Accountant, you will work closely with the owners to oversee the smooth running of the business, assisting with client portfolio management, statutory accounts, and management accounts.Key...

  • Senior Accountant

    4 weeks ago


    Weybridge, Surrey, United Kingdom Fletcher George Recruitment Ltd Full time

    Job Title: Senior Accountant / Practice ManagerJob Summary:Fletcher George Recruitment Ltd is seeking an experienced Senior Accountant / Practice Manager to join our client's team in Surrey. As a key member of the team, you will be responsible for overseeing the smooth running of the business, preparing statutory accounts and management accounts, and...

  • Senior Accountant

    4 weeks ago


    Weybridge, Surrey, United Kingdom Fletcher George Recruitment Ltd Full time

    Job Title: Senior Accountant / Practice ManagerJob Summary:Fletcher George Recruitment Ltd is seeking an experienced Senior Accountant / Practice Manager to join our client's team in Surrey. As a key member of the team, you will be responsible for overseeing the smooth running of the business, preparing statutory accounts and management accounts, and...

  • Senior Accountant

    1 month ago


    Weybridge, Surrey, United Kingdom Fletcher George Recruitment Ltd Full time

    Job Title: Senior Accountant / Practice ManagerAbout the Role:We are seeking an experienced Senior Accountant to join our team as a Practice Manager. As a key member of our close-knit team, you will be responsible for overseeing the smooth running of our business, including preparing statutory accounts and management accounts, assisting clients with Personal...

  • Senior Accountant

    1 month ago


    Weybridge, Surrey, United Kingdom Fletcher George Recruitment Ltd Full time

    Job Title: Senior Accountant / Practice ManagerAbout the Role:We are seeking an experienced Senior Accountant to join our team as a Practice Manager. As a key member of our team, you will be responsible for overseeing the smooth running of our business, including preparing statutory accounts and management accounts, assisting clients with Personal and...

  • Financial Accountant

    4 weeks ago


    Weybridge, Surrey, United Kingdom Puro Accountancy Full time

    Experienced Bookkeeper OpportunityWe are seeking a highly skilled and experienced Bookkeeper to join our dynamic team at Puro Accountancy in Weybridge. As a key member of our accounting practice, you will play a vital role in maintaining accurate financial records and ensuring the smooth operation of our business.Key Responsibilities:Process invoices,...