Performance Administrator

Performance Assistant

Sub Division: Defence

Location: Northolt

Contract Type: Permanent

Hours: Full Time - 40 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care…

Purpose of Role

VINCI Facilities is working in partnership with Defence Infrastructure Organisation (DIO), providing services to Future Defence Infrastructure Services (FDIS) across the south-east region.

We provide hard facilities management, grounds maintenance and capital works across 89 Establishments (circa 6000 buildings).

Our experienced, sector-focused teams are experts in their field, providing clients with assurance, and a service that is sympathetic to their environment and the needs of end users.

We put our customers' needs at the heart of our delivery, innovating to ensure we continually improve the quality and value of the services we provide.

Job Description

This is an exciting opportunity for a dynamic and digital savvy multi-tasker, who is able to extract the CAFM data and create operational reports. You will be responsible for preparation of regular reports and data input, managing variety of reports.

Responsibilities

- Assisting Digital Analysts to transform the raw work order data such as reactive and planned maintenance jobs for analysis / import into various reports and digital tools
- Assisting Performance Co-Ordinator and Digital Analyst with raw data cleanse
- Transforming cleansed data into reports using visualisation tools (BIRT, Microsoft Power BI, Power Pivot, Power View and Excel)
- Assisting with the planning and monitoring of Maximo and other digital tools development projects.
- Supporting the performance team with creation and uploading of the regular reports on the electronic management system
- Maintaining digital filing systems (SharePoint)
- Planning diaries where necessary for the Performance team including any training workshops
- Maintaining and manage diary schedules where required
- Supporting the performance team with administration such as taking meeting notes
- Undertaking performance analysis and auditing work order data
- Supporting and organising various aspects of new projects such as Maximo reporting upgrades

Essential Qualifications/Skills

- Have an experience of working in Facilities Management environment
- Must be an experienced Maximo user or similar CAFM system
- You will be an experienced, competent, and accurate administrator who is motivated to provide quality service.
- Previous working in a reactive & fast paced position previously
- Have advanced knowledge of Microsoft Office, Word, Excel, Outlook, Power-BI and Powerpoint

In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.

We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.

Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process please contact us directly.

VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.