Administrative Assistant
4 weeks ago
To play akey role in maintaining a productive and positive work environment.Reporting directly to the Regional HR Manager you will beresponsible for overseeing daytoday office operations managingadministrative tasks and supporting various functions within theorganization.
AdminSupport- Provide administrativesupport to the People & Organisation Team asneeded.
- Check and distribute incoming post andpackages.
- Facilitate the relationship withcompany couriers.
- Oversee and manage dailyoffice operations ensuring a smooth and efficient workingenvironment.
- Implement and maintain officepolicies and procedures.
- Coordinate officelogistics including space planning equipment procurement andmaintenance.
- Collaborate with vendors to ensurethe office is well maintained andequipped.
- Address any facility related issuespromptly.
- Facilitate relationships with officeutility providers and ensure uninterruptedservices.
- Ensure meeting rooms are fully set upfor scheduled meetings.
- Facilitate communication withinthe office and collaborate on teamactivities.
- Ensure staff gifts are purchasedand distributedefficiently.
- Manage travel arrangements forcompanywide events and team workshops.
- Serve asthe point of contact for external enquiries andvisitors.
- Monitor workplace Health &Safety measures.
- Purchase and set up new Itequipment for new and existing staffmembers.
- Proven experience as anoffice manager or in a similar administrativerole.
- Strong organisational and multitaskingskills.
- Excellent communication andinterpersonal skills.
- Proficient in MSOffice.
- Problem solving ability and attentionto detail.
- Must be able to attend the office atleast 4 times a week.
- Responsible exciting andvaried tasks with a lot of creative freedom in a dynamic companythat has flat hierarchies and an open relaxed working atmosphere inwhich everyone is on first name terms.
- Afriendly openminded team consisting of approximately 280 employeesin Munich Leipzig and West Sussex (UK) as well as several belovedoffice dogs.
- Hybrid workingpolicy.
- 25 days of welldeserved annual leavedays.
- Private company pensionscheme.
- Life assurancescheme.
- Various internal as well as externaltraining possibilities.
- Different employeediscounts for our humans as well as theirpets
- Regular team and companyevents.
- Coffee hot chocolate tea and other coolsoft drinks such as water and juices as well as fresh fruit smallsnacks are available to you free of charge.
- Anall encompassing Employee AssistanceProgramme.
- Many other great benefits that wewill gladly present to you in more detail during your recruitingprocess
We are looking forward to your cover letter CVas well as your potential start date and salary expectation.
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