Receptionist 0708

Job Details

Our client, a top music booking agency, is seeking a Receptionist who has meticulous punctuality and a personable manner. This role is an exciting opportunity for someone seeking to progress in the entertainment industry with scope for development.

Key responsibilities will include:

· Receiving clients and visitors.

· Answering inbound calls in a professional and polite manner.

· Occasionally opening the office.

· Maintaining the office features, such as plant watering, turning on the TV, and coffee machines.

· Disseminating general emails where needed and sending emails.

· Sorting and distributing post.

· Using i-Cal to manage diaries, booking meetings rooms and boardrooms.

· Coordinating meetings with agents and scheduling times for relevant parties.

· Booking couriers and post.

· Ordering coffee capsules and occasionally descaling the coffee machine.

· Obtaining ticket figures on behalf of various agents and updating the system with accurate numbers.

· Chasing promoters for ticket figures when needed.

· Reporting ticket figures to relevant agents/agent assistants.

· Updating the supports spreadsheets.

· Distributing London gig information of the company’s roster.

· Updating Terms of Business forms from promoters and filing into the database.

· Updating festival dates and new festivals into the database.

· As the role expands more administrative duties to follow.

Requirements:

· Punctuality and previous experience as a Receptionist essential.

· Personable and concise communication style.

· Experience with SNOM VoIP telephony.

· Competent user of Slack, Mac OS, Apple Email, and Microsoft Exchange.

· Interest and knowledge of the entertainment industry is advantageous.

Please note that due to the volume of submissions, only successful candidates who meet the exact requirements will be contacted. If you have not heard back within 10 days of submission, please assume that your application has been unsuccessful on this occasion.

The Music Market/Arts and Media are an equal opportunities employer who supports diversity in the workplace.

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