Grants Officer

what can you expect in this role?

Compliance review, monitoring and support 

· Participate in developing compliance review plans with project grant coordinator and ensure they are properly implemented.

· Facilitation and execution of compliance review at least twice a year for each partner as per Grants under contract management plan. 

· Facilitation and execution of risk assessment on annually basis to and pre award assessment to new partners.

· Advise the technical leader on any potential risk within the respective portfolio.

· Tracking and ensuring all outstanding compliance findings are addressed and resolved in a timely manner as per grant under contract management plan.

· To provide updated property register of all assets and inventories within the portfolio to technical leader during the compliance review visit. 

· Advice technical leader on the audit requirement for all sub grantee under the respective portfolio on annually basis as per USG rules and regulations by filling out audit questionnaire.

· To ensure sustainable technical relationship between EGPAF and the Grants under contract recipient.

· Monitor Grants under contract recipient performance to ensure compliance with the terms and conditions of Grants.

· Provides on-going assistance to Grants under contract recipients to administer their agreements compliant with all terms and conditions.

· Manages the Grants under contract close out process.

  Documentation and Communication

· Tracking and documenting all relevant and necessarily information using the documentation guideline.

· To always keep files updated in both as a hard copies and electronically in the country sharing drivers and in the applicable systems.

· The Grant officer will be responsible to proactively and professionally communicate with colleague and partners on the information ready to be shared. 

· To facilitate documentation of the Grants under contract in hands of the recipients under the respective portfolio

· To communicate and document any conversation and/or written information to a supervisor, colleagues, and partners.

· To provide a weekly updates and plan as per monitoring and support tracker.

Cash Flow Management

· To facilitate that all Grants under contract recipients in the portfolio has cash in hand to implement activities all the time of the project life

· Submit all cash requests for each Grants under contract recipients on a monthly basis and in a timely manner as per SOP.

· To monitor Grants under contract recipient’s expenses on monthly basis by providing financial analysis and BTA on monthly basis on every 10th the month. 

· Collect and review supporting documentation from the Grantees on monthly bases and provide respective report on timely manner

· Advise the technical leader on the cash flow risk within the portfolio.

· To track all wire transfer made to the Grants under contract recipients and collect all receipts and file accordingly.

· To realistically and accurately facilitate projection of the cash for Grants under contract recipient under your portfolio on quarterly basis as per SOP.

  Contract

· Ensure each Grants under contract recipient has an active contract at all times by monitoring and tracking all modification requirement

· Ensure Grants under contract recipient adhere to contractual and donor regulations at all times through capacity facilitation plan.

· Facilitate in Pre-Award assessment process and ensures organizations have the capacity to appropriately manage a Grants under contract.

· To provide a technical justification of selection and cost analysis of the proposed Grants under contract.

· Works closely with contractual, financial and technical staff and provides guidance as necessary on Grants under contract requirements.

· To advise on the need for modification of any Grants under contract on your portfolio

· Addresses problems or concerns with management of Grants under contract in a timely and effective manner.

· Advise on the proper funding mechanism of the respective portfolio

  Capacity Facilitation 

· To facilitate technical assistance in trainings on applicable URT, USG, Grants under contract, EGPAF, and donor regulations and financial management to recipients including, but not limited to - Startup Training, Initial Training, Orientation of Grants under contract recipients, Renewal Workshops, and Annual Trainings.

· Providing technical assistance to GUC recipient key personnel on the daily administrative and financial procedures.

· To proactively build your portfolio capacity by provide onsite training on need basis. 

· To at least orient and learn critically at least two key policies of A&C and share with your colleagues

· To continually learn new development in the project management and Grants under contract management. 

  Other Duties

· To work as a team player with the colleagues and demonstrate positive altitude and readiness to offer support upon need.

· To continually advise on tools, SO, Checklist, policies and ideas to support continuous learning and improvement. 

· To plan and report all quarterly activities with the project office plan with the administrative supervisor.

· To provide support to other Grant officers, supervisors and other colleagues as advised by supervisor

· To facilitate the regional acceleration strategy as assigned by the supervisor 

To be successful, you will have:

· Minimum of three years’ experience in US Federal funded grants/contracts administration and management. 

· Bachelor’s degree in Business or other related field required.

· Project management experience

 Bonus points if you have:

· Prior experience in business management or financial administration federally-funded programs. 

· Data management experience

· Prior experience with international non-profit organizations preferred. 

· Excellent communications skills (oral and written), including editing and proofreading. 

· Proficient computer/software skills, including command of Word and Excel. 

· Excellent organizational skills, ability to work independently, assess priorities and manage a variety of activities with attention to detail. 

· Ability to interact professionally with staff, applicants, and sub recipients. 

Willingness to travel in Tanzania and throughout the region.