Operational Service Administrator
4 weeks ago
Job overview
The Patient Advice and Complaints Team (PACT) are looking to recruit a Senior Associate to work in our team based at Leighton Hospital.
You will support the PACT in delivering a high-quality integrated service throughout the Trust.
You will provide an identifiable, credible and accessible service to assist patients and carers. This will involve working flexibly to enable the team to deliver a responsive customer focused service, providing patient support and complaints resolution.
You would be expected to have excellent customer service skills, excellent communication skills across a wide range of people including patients, carers and medical professionals. It is expected that you will have the personal skills which enable you to remain calm in difficult situation in order to gain a resolution to the concern raised.
Main duties of the job
Good active listening skills are vital to ensure that you identify each issue/concern you are dealing with.
You should have good organisational and team skills to help prioritise the workload within the team. In addition you should have A-Level or equivalent in mathematics and English and have experience of report writing.
Good computer skills including Microsoft Office packages is essential. Knowledge of the PCS patient information system, Ulysses (Safeguard) and NHS experience would be an advantage.
This is a very busy office and you should be able to work with people at all levels and be able to work under pressure to tight deadlines.
Working for our organisation
Mid Cheshire Hospitals NHS Foundation Trust provides a full range of hospital and community services for people across East Cheshire (population K) and West Cheshire and Chester (population K).
The Trust provides high quality planned and emergency care, cardiac, critical care, child health, maternity services and intermediate care at Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford.
The Trust provides beds and employs over 5, members of staff.
A wide range of community services is provided across medical centres and schools by Central Cheshire Integrated Care Partnership, in collaboration with Cheshire and Wirral Partnership NHS FT and the South Cheshire and Vale Royal GP Alliance.
With the formation of Integrated Care Systems in July 2, the Trust became a strategic partner in Cheshire East and Cheshire West and Chester ‘places’ and is part of the Cheshire and Merseyside partnership, caring for a population of over 2.7million.
During the Coronavirus pandemic, the Trust was recognised nationally for its ‘Be Safe Be EquiPPEd’ campaign.
Mid Cheshire Hospitals NHS Foundation Trust has been included in the Government’s 'New Hospital Programme' to replace the current estate and enable the transformation of healthcare for our community.
At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.
Detailed job description and main responsibilities
To facilitate a means of the Trust being able to respond to queries, requests for information, concerns, complaints, comments and compliments raised by service users. To be responsible for negotiating immediate solutions to concerns and requests for information and respond promptly and effectively.
Liaising with divisional heads of nursing, senior management teams and service managers to ensure they can review issues raised, meet required response deadlines, produce well formatted and clear responses and develop action plans as required
To embed systems to support organisational learning from complaints to prevent recurrence and to support the PACT Manager in developing a system to review themes to provide Divisions with more understanding of areas of concerns to patients and relatives.
The post holder is responsible for the co-ordination of responses in relation to concerns, complaints and comments raised by service users within the agreed timeframe.
Liaising, as required, with external agencies such as the Independent Healthwatch Advocacy Services (ICAS), Members of Parliament (MP’s) and the Parliamentary and Health Service Ombudsman (PHSO).
Critically analyse complex and sensitive information in order to understand the nature and potential seriousness of complaints, identifying potential delays, which may hinder the process and work with clinical managers and reviewing officers to resolve issues.
To independently prioritise and manage a caseload of complaints and informal concerns without direct supervision.
To support the PACT Manager in production of data and reports using a wide range of IT applications, identifying analysis of key issues and trends to inform divisional agendas.
To prepare, maintain and collate accurate and contemporaneous records of all concerns raised by individuals including outcomes and actions taken. To be responsible for inputting, and extracting accurate data relevant to the provision of the service.
Person specification
Education
Essential criteria
A Level or equivalent
Experience
Essential criteria
Customer Service Experience Complaints handling Report writing
Desirable criteria
NHS Experience Data Analysis
Skills
Essential criteria
Capability in use of MS Office applications Analytical/Investigatory experience
Desirable criteria
Use of Ulysses and PCSEmployers have a legal responsibility to ensure that all employees have the right to work in the UK.
If you intend to seek permission to work in the UK via a Skilled Worker visa, please be aware that the UK Government set requirements that must be met (such as a minimum salary requirement and being skilled to a certain level). Not all NHS roles are eligible for sponsorship for Skilled Worker visas.
We recommend that you use the information on the to check if this role will be eligible.
Key Messages
• Please let us know if you require an adjustment to our recruitment process.
• We are a flexible working employer, so please talk to us about any flexible working requirements.
• All correspondence will be sent to the email address you have registered as your TRAC account.
• Recruitment is based on the Trust's values and behaviours and the criteria outlined in the Job Description for the role.
• Secondments will be considered for fixed term positions when both parties agree. Candidates should seek approval from their current line manager before application.
• Appointments are subject to a 6 month probationary period.
• LED Doctors are subject to a 3 month probationary period.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 4 (Exceptions) Order 5 (Amendment) (England and Wales) Order 0 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
NameLaura CopeJob titlePatient Advice and Complaints Team ManagerEmail addresslaura.cope@mcht.nhs.ukTelephone numberAdditional informationHilary Moulton
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