General Administrator

1 week ago

Basildon, United Kingdom Essex Partnership University NHS Foundation Trust Full time

Job summary

A vacancy has arisen as an Estates and Facilities Administrator working 30 hours a week based at Pride House, Basildon . This post will support the Team in a general administrative role including taking minutes ,raising and receipting purchase orders , liaising with contractors and other personnel both internal and external . The role is varied and the successful applicant will need to prioritise their own workload and work to tight deadlines.

Main duties of the job

This role will actively support all administrative processes in connection to Estates and Facilities related tasks for a large Mental Health and Community Services property portfolio across Essex, Bedfordshire and post holder will be expected to:

Work flexibly within a team of pooled administrators, provide efficient and effective administration relating to the financial aspects of the Estates and Facilities functions, such as raising purchase orders and receipting invoices.

To provide high quality and accurate records, including databases, trackers, and spreadsheets, facilitate meetings, accurate minute taking and recording action logs.

This post will be delivering against a customer focused service delivery model, with excellent organisation and communication skills; have the ability to be solution focus and have a broad knowledge across Estates and Facilities functions to ensure full understanding of the administrative needs and requirements to ensure a high quality effective service to be delivered.

About us

EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;

Season Ticket Loans NHS discounts for staff Excellent Training facilities and opportunities Buying and Selling annual leave scheme The opportunity to work bank shifts and expand knowledge and experience in other areas Salary Sacrifice schemes including lease cars and Cycle to Work Day One Flexible Employer

The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment

Join our Staff bank

What is Staff Bank?

Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.

All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.

If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.

Job description

Job responsibilities

To provide an efficient and effective administrative service to a multidisciplinary teamwithin the Directorate and provideTo follow approved administrative processes and actively engage in process review and development

To effectively use the Trusts adopted finance systems to action all financial tasks relating to Estates and Facilities, such as raising Purchase Order, Standing Orders and receipting invoices/goods and ensure financial systems including internal trackers for the Directorate are accurate and kept up to date, working with the Finance department to ensure information is processed in a timely manner.Validate invoiced information is correct against the contract priceTo keep accurate records of financial information for annual statutory returns (Estates Return Information Collection (ERIC) and Premises Assurance Model (PAM))To take responsibility for the Base Petty Cash Float, including, processing and making payment in line with Policy and Procedure.Investigate and resolve minor discrepancies raised during reconciliation process this will include contacting suppliersTo be responsible for management of stationary, including stock and effective stationary handling in the office be responsible for maintain the stock of staff uniform, ensuring that all uniform issued to Facilities staff

Please refer to JD for further information

Person Specification

Education/Qualification

Essential

Business Administration NVQ Level 3 or equivalent experience.

knowledge

Essential

Detailed knowledge of office systems, office functions, invoicing, procurement, data management, electronic and paper based filing systems.

Skills

Essential

Literate in IT/Computer Skills

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