Personal Assistant

3 weeks ago

Glasgow, United Kingdom Williams Lea Limited Full time

Personal Assistant

Salary: £33,750 per annum, plus company benefits

Location: Glasgow, G2 8JB

Contract: Permanent, Full Time

Shift pattern: 37.5 hours per week, Monday - Friday, 9am until 5:30pm with 1 hour break

Williams Lea seeks a Personal Assistant to join our team

Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.

Purpose of role

We are seeking a dynamic and experienced Legal Personal Assistant to provide enhanced, proactive support to fee earners to enable them to operate efficiently. The support provided needs to be a seamless legal service to clients. The Legal Personal Assistant role is expected to use a high degree of self-management and initiative and to maintain a high level of confidentiality.

Key Responsibilities :

In line with policies and procedures, key responsibilities include but are not limited to:

Proactively managing complex diaries for both partners and fee earners Answering telephone calls in a timely fashion, taking clear and detailed messages Organising internal and external meetings. Greeting visitors and arranging client refreshments Liaising with clients via email or telephone and acting as a point of contact Assisting fee earners in the billing and credit control process. Generating accurate billing reports, draft bills, and accompanying letters in a timely manner Assisting fee earners with finance tasks, namely requesting cheques, CHAPS/BACS payments, bank transfers and paying in money received, as appropriate Ensuring accurate and timely use of client relationship management tool to facilitate matter opening, maintenance, closure and archiving Maintaining up to date client records on the firm’s client relationship management tool, including client contact details, client specific requests in relation to billing and bill formats, details of other parties etc in line with the firm’s policy and processes Co-ordinating fee earner movements and making travel arrangements Managing the client and matter inception process ensuring files are opened in a timely manner in accordance with the firm’s policies Managing the process of submitting partner/fee earners expenses in a timely manner Co-ordinating the completion of document production (including digital dictations/manuscript amendments), e-filing and file management, photocopying and scanning services, organising couriers, sending out of letters/faxes etc Undertaking any departmental specific tasks (e.g. working with Bundledocs, Land Registry portal, Searchflow etc) Adhering to and participating in the AML processes as per the firm’s protocol Actively participating in all relevant training provided by IO (The Academy) and/or the client Demonstrating flexibility with working practices/processes in line with the business need, especially in times of pressure/ high workload Assisting other members of the department, both proactively and at the request of the team leader and work effectively with other legal and support departments as required Any other relevant duties as reasonably requested by the fee earners or your line manager

Qualifications/Experience:

Exceptional standard of written and verbal communication Proficient multi-tasker Competent with the Microsoft Office suite Team player Excellent interpersonal skills Solutions focused Have a high level of confidentiality & integrity Exceptional attention to detail

Rewards and Benefits

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:

25 days holiday, plus bank holidays(pro-rata for part time roles) Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances. Life Assurance Private Medical Insurance Dental Insurance Health Assessments Cycle-to-work scheme Discounted gym memberships Referral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects

Equality and Diversity

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.

If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at (we do not accept applications to this email address).

  • Care Assistant

    6 months ago

    Glasgow, United Kingdom Personal Care Assistant x 2 Full time

    **Job Type**: Part-time Part-time hours: 9-17 per week **Salary**: £12.00 per hour **Benefits**: - Additional leave - Casual dress - Company pension - Flexitime - Free parking - On-site parking Schedule: - Every weekend - Flexitime - Weekend availability Ability to commute/relocate: - Glasgow: reliably commute or plan to relocate before starting work...

  • Care Assistant

    5 months ago

    Glasgow, United Kingdom Personal Care Assistant x 2 Full time

    **Job Type**: Part-time **Salary**: £12.00 per hour **Benefits**: - Additional leave - Casual dress - Company pension - Flexitime - Free parking - On-site parking Schedule: - Every weekend - Weekend availability **Education**: - Diploma of Higher Education (required) Work Location: In person Reference ID: Personal Care Assistant

  • Care Assistant

    5 months ago

    Glasgow, United Kingdom Personal Care Assistant x 2 Full time

    **Job Type**: Part-time Part-time hours: 20-40 per week **Salary**: £11.00 per hour **Benefits**: - Additional leave - Casual dress - Company pension - Flexitime - Free parking - On-site parking Schedule: - Flexitime - Monday to Friday Ability to commute/relocate: - Glasgow: reliably commute or plan to relocate before starting work...

  • Care Assistant

    5 months ago

    Glasgow, United Kingdom Personal Care Assistant x 2 Full time

    **Job Type**: Part-time **Salary**: £15.00 per hour Expected hours: 12 - 36 per week **Benefits**: - Casual dress - Company pension - Flexitime - Free parking - On-site parking Schedule: - 10 hour shift - 12 hour shift - 8 hour shift - Day shift - Every weekend - Night shift - Weekend availability **Education**: - Certificate of Higher Education...

  • Care Assistant

    5 months ago

    Glasgow, United Kingdom Personal Care Assistant x 2 Full time

    **Job Type**: Part-time Part-time hours: 20-40 per week **Salary**: £11.00 per hour **Benefits**: - Additional leave - Casual dress - Company pension - Flexitime - Free parking - On-site parking Flexible Language Requirement: - English not required Schedule: - Flexitime - Monday to Friday Ability to commute/relocate: - Glasgow: reliably commute or...

  • Personal Assistant

    5 months ago

    Glasgow, United Kingdom ENABLE SCOTLAND - LTW Full time

    **Greenock** **20 HOURS PER WEEK** Are you interested in working for an award winning social care charity? Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we support. No two days are the same for our Personal Assistants but what we can guarantee is that...

  • Personal Assistant

    3 months ago

    Glasgow, United Kingdom ScotRail Full time

    MANAGEMENT PERSONAL ASSISTANT LOCATION: ATRIUM COURT With more than 5,000 employees, ScotRail plays a vital role in serving the people and communities of Scotland. We recognise a modern and diverse workforce, encouraged to use their talents, and develop their skills, is integral to our success in serving and reflecting the communities of Scotland. We are...

  • Personal Assistant

    5 months ago

    Glasgow, United Kingdom ENABLE SCOTLAND - LTW Full time

    **Linwood** **16 HOURS PER WEEK** Are you interested in working for an award winning social care charity? Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we support. No two days are the same for our Personal Assistants but what we can guarantee is that...

  • Personal Assistant

    6 months ago

    Glasgow, United Kingdom ENABLE SCOTLAND - LTW Full time

    **Various Area's Around Glasgow** **Various HOURS PER WEEK (Social support opportunities)** **Shift Patterns 12pm-5pm Tuesday to Thursday** *** **4pm-7.30pm Monday and Thursday** Are you interested in working for an award winning social care charity? Personal Assistants (Support Workers) have the most important role within Enable by making a positive...

  • Personal Assistant

    6 months ago

    Glasgow, United Kingdom ENABLE SCOTLAND - LTW Full time

    **Glasgow Green / East End Glasgow** **30 HOURS PER WEEK** **Shift Pattern: 9.30am-11pm, Sleepover, 8am-9.30am (24h support)** Are you interested in working for an award winning social care charity? Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we...

  • Personal Assistant

    5 months ago

    Glasgow, United Kingdom ENABLE SCOTLAND - LTW Full time

    **Easterhouse/Glasgow Fort** **16 HOURS PER WEEK (Shift pattern 11am-4.30pm everyday)** Are you interested in working for an award winning social care charity? Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we support. No two days are the same for our...

  • Personal Assistant

    6 months ago

    Glasgow, United Kingdom Gatehouse Property Management Limited Full time

    **Job Overview**: We are a Glasgow based commercial property and asset management company and are looking for an Assistant to support in a dual role as a Personal Assistant and Office Administrator. **Administrator Duties**: - Perform clerical duties, including filing, photocopying, and managing incoming/outgoing mail - Supporting the wider Property Team...

  • Personal Assistant

    6 months ago

    Glasgow, United Kingdom ENABLE SCOTLAND - LTW Full time

    **Barrhead** **20 Hours per week** Are you interested in working for an award winning social care charity? Personal Assistants (Support Workers) have the most important role within ENABLE Scotland by making a positive difference every day to the lives of the people we support. No two days are the same for our Personal Assistants but what we can guarantee...

  • Personal Assistant

    2 days ago

    Glasgow, United Kingdom Enable Full time

    About The RoleDunoon35 HOURS PER WEEKAre you interested in working for an award winning social care charity?Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we support.No two days are the same for our Personal Assistants but what we can guarantee is that you...

  • Personal Assistant

    4 weeks ago

    Glasgow, United Kingdom Hartford Advisers Full time

    Company Description Hartford Advisers is a corporate research and advisory firm specializing in enhanced due diligence and background screening. We provide critical information to clients during the commercial decision-making process by analyzing companies and their leadership teams. Our focus is on delivering insights ahead of - or during - transactions,...

  • Personal Assistant

    2 days ago

    Glasgow, United Kingdom Enable Full time

    About The RoleDunoon20 Hours Per Week Overnight SupportAre you interested in working for an award winning social care charity?Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we support.No two days are the same for our Personal Assistants but what we can...

  • Personal Assistant

    6 months ago

    Glasgow, United Kingdom Pertemps Network Group Full time

    **Job Description**: We are currently seeking a highly organized and experienced Personal Assistant to join our client's team. You will play a crucial role in providing comprehensive support through diary management, meeting organization, travel booking, and coordination of conference-related activities. **Job Title**:Personal...

  • Personal Assistant

    5 days ago

    Glasgow, United Kingdom Enable Full time

    About The Role Dunoon 35 HOURS PER WEEK Are you interested in working for an award winning social care charity? Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we support. No two days are the same for our Personal Assistants but what we can...

  • Personal Assistant

    5 days ago

    Glasgow, United Kingdom Enable Full time

    About The Role Dunoon 20 Hours Per Week Overnight Support Are you interested in working for an award winning social care charity? Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we support. No two days are the same for our Personal Assistants...

  • Personal Assistant

    6 months ago

    Glasgow, United Kingdom ENABLE SCOTLAND - LTW Full time

    **Newton Mearns/ Giffnock** **39 HOURS PER WEEK** Are you interested in working for an award winning social care charity? Personal Assistants (Support Workers) have the most important role within Enable by making a positive difference every day to the lives of the people we support. No two days are the same for our Personal Assistants but what we can...