Commercial/proposals admin support

2 weeks ago

Workington, United Kingdom TSP Engineering Full time

Role - Commercial/proposals admin support

 

The purpose of this role is to assist and provide bid support in tendering for new business. Supporting the day to day management and control of proposals within the Commercial Department.

 

Key Accountabilities

  • Produce Tender Submissions as directed by Head of Commercial
  • Edit larger proposals to ensure consistency of text, liaise with other departments and bidding teams as necessary
  • Collate information/ text used for proposals to ensure easy availability for future proposals.
  • Prepare weekly tendering summary, bid availability and project reviews and fee bidding reports
  • Prepare agenda, chair and take minutes at regular Gate Meetings: arrange, attend and chair ad-hoc Gate Meetings as necessary.
  • Assist in preparing reports for directors and work winners as necessary
  • Respond to internal and external requests for information
  • Provide administration support as necessary to commercial processes / systems.
  • Develop relationships with Client Procurement Teams
  • Writing and submitting award submissions.
  • Manage and maintain the company website and social media platforms. 
  • Plan and organise attendance at potential exhibitions and conferences.
  • Writing of Press Releases for distribution to publications and liaise with Press Companies on General Business and Community Press Releases.
  • Ensure a steady stream of articles and adverts are placed in key magazines for each Industry.
  • Ensure a library of good quality images are maintained kept updated for promotional use.

 

Qualifications /Experience Required / Person Attributes


Qualifications and Experience:

       GCSE's in Maths and English - Essential

       Experience in Proposals Management - Desirable

       2 years' experience in a Business Administration environment - Essential.

       Proficient in IT and Microsoft Packages - Essential

 

Qualifications and Experience:

       GCSE's in Maths and English - Essential

       Experience in Proposals Management - Desirable

       2 years' experience in a Business Administration environment - Essential.

       Proficient in IT and Microsoft Packages - Essential


Competences:


Technical Expertise:

  • Ability to develop and demonstrate an understanding and appreciation of the products and services offered by TSP. 
  • Commercial awareness in relation to bid requirements and customer relationships (Non-Disclosure Agreements / Confidentiality Agreements / Terms and Conditions).
  • Ability to check the accuracy of own and others' work.
  • Ability to use systems to organise and keep track of information or work progress.
  • Undertake appropriate preparation for meetings and presentations.
  • Understanding and ability to use IT Systems including Microsoft Office and internal Document Management Systems.


        Customer orientation and focus:

  • Demonstrate concern for satisfying the needs of the customer and ensure they are at the forefront of our activities. 
  • Quickly and effectively solves customer problems.
  • Ability to liaise with customers to determine how satisfied they are with our performance - measure and track customer satisfaction.


          Professionalism:

  •  Represent TSP in a professional and competent manner during interactions with customers and stakeholders.
  • Behave in a trustworthy and ethical manner in all business dealings. 

 

          Written Communication Skills:

  • Ability to express ideas clearly and concisely when writing Proposal submissions and other documentation.
  • Ability to tailor written communications to effectively reach their desired audience.
  • Use of graphics and other aids to clarify complex or technical information.
  • Uses appropriate business writing style with attention to detail and the correct use of spelling, grammar and punctuation. 
  • Ensure a level of consistency and reliability. 

 

          Teamwork:

  • Ability to work collaboratively as part of a team
  • Provide support to other team members
  • Empower others


          Behavioural Traits:

  • Work well under pressure
  • Display effective decision making and prioritisation skills.
  • Positively deal with change.


About TSP Engineering

 

Located on Britain's Energy Coast we employ over 200 people and operate from one of the largest and most comprehensively equipped workshops in the UK. With our years of engineering and manufacturing experience we guarantee to deliver exacting standards of quality and excellent levels of service.

TSP Engineering delivers high quality, innovative bespoke solutions. As a total solution provider we offer a full range of service including Project Management, Design, Manufacture, Refurbishment and in-house Testing facilities.

We offer Fabrication, Machining, Fitting, Assembly and Testing facilities, with a floor capacity of 19,200m2, two 5 metre deep manufacturing pits and a lifting capacity of 130 tonnes.

 

 Benefits - What's in it for you?

 

  • Competitive Salary
  • Benefits - discounted Gym Membership, local supplier discounted tyres.
  • Generous Pension employer - employee contribution including death in service. Access to GP24/7 from anywhere in the world by video or phone.
  • Career Opportunities
  • Training and development
  • Referral programme -refer a Friend Scheme - £ awarded (T&C's apply)
  • Onsite free parking
  • Sick pay
  • 35 Days Holiday per year including Bank holiday.
  • Mon-Thur - 8.hr shift & Friday 5hr day ( finishing at 1pm)
  • Flexible working .
  • Maternity, paternity, adoption, and parental leave
  • Mental health first aiders on site.

 

 

Due to Projects all employees must be British National

 

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