Apprentice Administrative Assistant

4 weeks ago


Leicester, United Kingdom University Hospitals of Leicester NHS Trust Full time

Job summary

Working in a supported learning environment to develop the skills and knowledge which will assist the apprentice to complete their qualification and secure employment and progress in their career in the future within Administration Services.

Main duties of the job

The Apprentice Administrator will provide a variety of administrative and clerical duties to support the category team to ensure the Trust obtains the best possible value in the procurement and / or delivery of goods and services.

The Apprentice will work closely with the Category Team, Inventory & Supplies, Performance and Governance Team to deliver key result, as well as support category leads when working internally with Trust staff on a regular basis during procurement activities.

About us

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals:

high-quality care for all, being a great place to work, partnerships for impact, and research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

we are compassionate, we are proud, we are inclusive, and we are one team

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

Job description

Job responsibilities

Assist the Category Teams by researching products and services to support procurement activities Arrange meetings, events such as product review sessions, request product samples to support category leads with procurement activities Compile, review and analyse electronic data from the Trusts reporting systems Assist in covering the procurement mailbox, new supplier forms and D&B credit reports Assist in resolving product, invoice or service queries relating to contracts and liaising with team members to follow up on issues Provide information on services or products by effectively communicating to colleagues or other staff members where necessary Review spend comparison reports for the team and take follow up actions Provide general administration duties for the category team and maintain accurate information using the Trusts electronic systems Undertake specific projects as directed by the category team Assist in the coordination and preparation of upload documents for new products to be added to the Trusts internal catalogue Assist in preparing scoping documents for submission to the category towers including usage reports Develop a knowledge of the Standard Operating Procedures Ensure that confidentiality is maintained at all times Assist and support the category team in with steps within a required procurement process To undertake a development programme leading to a National Standard/ Framework as part of an apprenticeship Complete the Apprenticeships Standard/Framework within the agreed timescales To understand the roles within the Procurement, Supplies and Performance and Governance and provide assistance when required. Person Specification

Qualifications

Essential

5 GCSE's including 9 -4 in Maths and English

Analytical and Judgement skills

Essential

Evidence of ability to undertake analytical work and make judgements

Experience

Essential

Part of a team Use of Microsoft applications

Desirable

Working as part of a team

Communication and relationship skills

Essential

Good verbal skills Good written skills Flexible approach to work Self motivated

Knowledge and Skills

Essential

Initiative Follows instructions Understanding of Confidentiality and Data Protection Attention to detail

Planning and Organisational Skills

Essential

Organise workload Prioritise workload

Equality and Diversity

Essential

Understanding of equality and diversity

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