Medical Secretary

Job summary

Lancashire & South Cumbria NHS Foundation Trust is a great place to work and has a sound future as a leading provider of excellent Mental Health Services. The Trust invests in its staff and seeks to provide them with opportunities for training and personal development.

A great opportunity has arisen for a permanent, Band 4 Medical Secretary. The post holder will manage the office administration of the Consultant and other medical staff within the Early Intervention service (EIS), providing an efficient and effective high quality secretarial service to support medical staff in maintaining a safe, efficient and effective clinical service.

The post holder will be required to work flexibly in response to the needs of the networks administrative service, providing cover to departments on various sites as directed by their Line Manager to ensure continuity of a quality service provision.

Evidence of a good general education is essential together with good communication skills and excellent organisation ability. You must have fast keyboard skills. Knowledge of working within the NHS will be an advantage and computer skills will be essential.

The successful applicant will require a mature, flexible approach and the ability to work within a busy team. They will also be expected to use their own initiative and work unsupervised to ensure the effective coordination of duties.

Main duties of the job

The medical secretary is a key member of the Mental Health Network. They will assist in the provision of effective and efficient services by providing a comprehensive professional secretarial and administrative service to a team of consultants and junior doctors within Mental Health Liaison team, liaising effectively wherever necessary with other team members and external agencies.

In order to carry out the duties to a professional standard, the medical secretary will be expected to utilise a range of technical skills which may include word processing, use of email and other IT skills, audio transcription and medical/pharmacological terminology. He/she will also be expected to employ highly effective interpersonal and communication skills and will be required to work frequently without direct supervision. The confidential nature of all work concerning patients must be understood and safeguarded and the particular sensitivities to mental health issues respected.

The post holder will be required to cover for absent colleagues when and where necessary for short periods of time such as annual leave and short-term sickness

About us

Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care.

The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area.

Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview.

Job description

Job responsibilities

Please see the attached job description and person specification for more information about this role.

Person Specification

Education/ Qualifications

Essential

Good level of general education including Maths and English at GCSE or equivalent RSA typing/word processing level 3 or equivalent RSA level 3 audio typing skills ECDL or equivalent experience in Microsoft Office

Knowledge

Essential

Advanced communication and organisational skills Competent clerical skills

Experience

Essential

Previous secretarial experience Experience in a variety of office environments Minute taking Experience of working to deadlines

Skills and Abilities

Essential

Ability to use Microsoft Word, Excel, PowerPoint and Access Ability to work in a multi- disciplinary environment Self-motivated An understanding and appreciation of confidentiality

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