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Purchasing Administrator

3 months ago

Royal Leamington Spa, United Kingdom Brellis Recruitment Ltd Full time

Purchasing Assistant / Purchasing Administrator

Salary circa £30k, Beautiful offices, Yearly bonus, Great working and team environment.

We are recruiting an experienced Purchasing Assistant / Purchasing Administrator for a well-established SME based in Leamington Town Centre. The business has been operating for over 25 years and are a leading supplier of high quality products to a wide variety of industries.

Working closely with the other Purchasing Assistant/Purchasing Administrator. Negotiating product pricing & transport options, accurately & promptly process orders in SAP; ensure orders are fulfilled from suppliers on time keeping key stakeholders informed

Purchasing Assistant / Purchasing Administrator requirements

  • Previous Purchasing experience is essential
  • Experience of international trade is preferred
  • Must have excellent numeracy skills- our price costing calculations require many aspects to be taken into account: transport fees, Import duties, currency conversions, industry taxes etc to be considered & added
  • Must be very competent in excel as price matrix information from some suppliers is used and converted into internal cost matrices
  • Must be educated to A level or degree or equivalent standard

Purchasing Assistant / Purchasing Administrator duties

  • Negotiate product price and availability quotations from the appropriate suppliers.
  • Analyse product samples as required and determine full specification details.
  • Work on new product development with Sales Team where required.
  • Calculate final purchase prices for Sales Team to include exchange rates, import duties, PPT and transport.
  • Update and chase quote requests and prices by supplier on SAP
  • Create monthly internal product pricing matrices for Sales Team
  • Monitor trends in raw material & currency pricing & ensure Sales Team and Operations Director are aware of any incoming increases form suppliers.
  • Build good supplier relationships on the phone and face to face.
  • Highlight any supply issues to Operations Director as weekly Operations Team meeting.
  • Assist Operations Director in sourcing new suppliers for existing and new products to optimize service and profitability.

Purchasing Assistant / Purchasing Administrator Order Processing duties

  • Set up new product records in SAP ensuring that the product specifications are accurate
  • Update the product records in SAP for all products as changes are required
  • Check all order paperwork from sales team ensuring all details of spec, buy price, sell price, transport costs, delivery address are correct.
  • Raise orders on SAP creating both sales and purchase orders in line with information supplied by the Sales Team as per OP 3 Sales Order Processing Procedure for approval by Operations Director.
  • Obtain approval from Finance for customer orders where credit limit has been exceeded.
  • Follow down payment order process where customer credit is not permitted

Purchasing Assistant / Purchasing Administrator Order Fulfilment duties

  • Send purchase orders to suppliers.
  • Send sales order confirmations to customers.
  • Check and track in Supplier PO confirmations; record dates on SAP and query any which don’t meet expectation with the supplier.
  • Handle customer and supplier queries post order process to meet target delivery dates; highlight any issues with relevant stakeholder
  • Build good supplier & customer relationships on the phone and face to face
  • Ensure containers leave the overseas suppliers when required and chase relevant documentation.
  • Keep SAP up to date with relevant despatch dates as information becomes available
  • Using weekly SAP reports, review orders due across all suppliers in SAP to ensure customer lead times are met at all times & appropriate remedial action is taken as required if not
  • Participate in Operations Team meetings to discuss potential supply chain issues; develop plan of action and liaise with customers, suppliers, Sales Managers, Operations Director as appropriate
  • Liaise with the Sales Team regarding drop ship goods on order reports from SAP as requested
  • Pick Orders on SAP if order is for a stock item and notify the Warehouse & Logistics Manager to arrange physical stock pick and transport

INDH