Travel Administrator

About Us.

PA Media Group is a diverse portfolio of specialist media companies spanning news & information, data, technology, marketing, and communications. Our flagship brand, PA Media, is the national news agency for the UK and Ireland, with one thousand employees across the UK, Ireland, and internationally.

We value Respect, Collaboration, Accountability, and Integrity and strive to create an inclusive and engaging work environment.

About the Role.

As the Travel and Accommodation Coordinator, you will play a crucial role in managing all travel and accommodation requests for the Group. This role offers opportunities for professional development and career growth, providing you with a chance to make a significant impact on our organisation and its operations.

Key Responsibilities.

Sourcing and Booking:

Manage the booking of flights, car hire, and hotel accommodation. Work closely with external travel agencies and travel management companies to source and book flights and hotel accommodations for all areas of the Group. 

Travel Coordination:

Handle travel and accommodation arrangements. Coordinate with Downing Street Press Office, Buckingham Palace/Clarence House Press Offices, Sports Travel Agencies, etc., regarding travel packages arranged for reporters, photographers, and video journalists by third parties. Arrange necessary payments. Update the travel schedule, maintain management information files, and reconcile credit card transactions.

Enquiries:

Respond to general travel enquiries in a professional and timely manner.

Savings and Opportunities:

Record savings and missed opportunities.

Reporting:

Provide monthly spend/activity and ad-hoc reports to finance and budget holders.

About You.

To be successful in this role, you should be competent with Microsoft Office Packages and would ideally have some experience of coordinating travel arrangements.

What We Offer.

Alongside a competitive salary, we offer a comprehensive benefits package with a focus on your wellbeing and a supportive environment where your contribution is valued and encouraged. 

You'll also receive a range of attractive benefits which recognise your contribution including:

5 weeks holiday plus 8 public holidays  Holiday purchase scheme  Life assurance (4x salary) Enhanced pay for maternity, paternity and adoption leave Volunteering Day (1 annually) Company Pension Employee Assistance Programme Wellbeing Day (1 annually)

Inclusion.

We are working hard to ensure we provide an inclusive environment and as well as your skills and experience we’re also focused on who you are and what else you can bring.

We recognise the importance of a healthy work-life balance and positively encourage agile working. Typically, our standard arrangement involves working from home for one or two days per week.

We will do everything we can to support you during your application. If you need us to make any adjustments to our recruitment process, speak to our recruitment team who will be happy to support you.

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