Assistant Contract Manager
4 weeks ago
East West Rail is a new direct connection, linking communities between Oxford and Cambridge, including Bicester, Milton Keynes and Bedford by rail. Oxford, Cambridge and the communities in between are renowned for their vibrant economy, educational excellence and scientific innovation. They deliver growth and prosperity both locally and for the whole country; connecting these two cities and the communities in between is crucial to the social and economic future of the region.
East West Railway Company was set up to accelerate the delivery of the East West Rail infrastructure and passenger services, bringing faster journey times and easing pressure on local roads.
We were set up by the Secretary of State for Transport in 2017 to do things differently. We aim to innovate, positively disrupt, and challenge the status-quo, leading to quicker and more cost-effective project delivery, and an improved experience for passengers and the communities we serve.
Role Summary:
The successful candidate will provide support to Commercial and Contract Managers across defined categories / directorates within East West Rail. They will support the implementation and operation of robust processes over the commercial affairs of East West Rail and help ensure that Contracts are successfully managed to deliver the expected outcomes. As an Assistant Contract Manager you may called upon to support different stages of the procurement lifecycle however the principal focus will be support for the management of contractual obligations, variations, supplier performance and payments.
Team dimensions:
• Reporting to the Contract Manager of Head of Contract Management.• Given the early stage of the project, it is likely that the nature of the role may evolve as the project progresses. It is also possible that other ad-hoc activities and duties may be required.
Key Responsibilities
- Develop a good understanding of key contracts assigned, including the products/services being bought, pricing, processes, opportunities, and risks
- Support the implementation of effective contract management plans
- Support the production of commercial correspondence and records, and contractual notices for issue in accordance with contractual conditions.
- Support the assessment and valuation of supplier/contractor’s applications and processing of payment certification in accordance with processes, contractual terms, and conditions and commensurate with contractual entitlement
- Support monitoring and reporting of spend, risk, performance, and contract obligations through KPI’s and SLA’s, across a portfolio of contracts using the tools and systems provided
- Develop good understanding of the Contract Management System, follow the processes to ensure database is kept up to date.
- Support engagement with internal stakeholders to build close trusted relationships and to ensure a full understanding of expected outcomes
- If requested by the Head of Contract Management, support Finance and their Purchase to Pay Team, providing holiday cover for the Accounts Payable Assistant.
- Support the analysis of contract data to identify opportunities to work closer with strategic suppliers, improve processes or work differently to create additional value for EWR and its stakeholders
- Act as a role model for EWR Co’s vision and values, behaving in ways that are in alignment with EWR Co’s ways of working, such as encouraging and supporting others
- Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues
Skills, Knowledge and Expertise
- At least 2 years’ experience in commercial management
- Good knowledge of contract management processes and governance
- Good financial and commercial acumen
- Good interpersonal communication skills combined with the ability to present information in a clear and concise manner
- Good people skills and ability to work in a team
- Educated to degree or similar standard (desirable)
BenefitsWhat we offer:
- Competitive base salary
- Up to 12% employer’s pension contribution
- 36 days holiday a year (including bank holidays) + up to 2 days to buy
- Life assurance
- Employee Assistance Programme
- Perks platform with hundreds of discounts and freebies
- On-the-spot and annual awards
- Advanced learning and development programmes
- Flexible working opportunities
- Enhanced family-friendly policies
- Exceptional IT tools
Diversity and inclusion:
To discover the best solutions, it’s important we embrace diversity of thought. That’s why we aim to ensure our colleagues feel included, engaged, and valued. Inclusiveness is not a buzzword, but a way of being. Our approach to diversity is simple – a workplace where everyone is welcome, and everyone is encouraged to be themselves. It helps fuel our innovation and connects us with the customers and communities we serve.
If you want to connect lives and unlock the future, then we’d love to hear from you East West Railway Company is a new and exciting venture at the forefront of the changing landscape of the rail industry, delivering substantial fast-paced improvement to modernise the railway.
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