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Dealer Administrator

4 months ago

Glasgow, United Kingdom Volvo Group Full time

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match. 

What you will do

Volvo Truck & Bus – Dealer Administrator

Location: Glasgow West, Cardonald

Salary: £24,000

Volvo Truck and Bus are one of the World’s leading manufacturers of commercial vehicles. At Volvo Truck and Bus we are passionate about what we do and who we are. We believe our employees are our greatest asset to enable us to deliver excellent service to our customers. Our culture promotes training and development to help individuals reach their career goals and encourages positive working relationships between staff and managers where ideas are valued.

As a Dealer Administrator, you'll play a crucial role in ensuring the smooth day-to-day operations of our depot. From managing payroll information to handling purchase orders and assisting our dedicated technicians and depot staff, your contributions will be invaluable in maintaining the highest standards of administrative excellence.

What Volvo Group can offer you:

We believe in investing in our employees' growth and well-being. Here are some of the benefits you can enjoy:

Professional growth and development: Unlock your potential through various training and development opportunities.Pension schemeHealth Cash Plan Employee Assistance Programme: Take advantage of our wellness, mindfulness, and counselling services to support your overall well-being.Generous holiday allowance: Start with 25 days and watch it grow to 30 days with length of service, plus bank holidays.Discounts on various purchases: Enjoy savings on shopping vouchers, cinema tickets, holidays, and travel.Fitness perks: Access MyGymDiscounts and MyActiveDiscounts.Enhanced family-friendly policies: We value work-life balance and offer enhanced family-friendly policies, including maternity leave with 6 months full pay and 6 months half pay, as well as 5-week paternity leave.

Who are you?

You're someone who thrives in a fast-paced environment, where every day brings new challenges and opportunities. Your background in automotive, manufacturing, or logistics, coupled with your finance and general administration experience, makes you the perfect fit for this role. Proficiency in Microsoft Packages, particularly Excel and Word, is a must, and experience with SAP would be advantageous.

Your New Colleagues:

Joining a close-knit team of three, you'll work closely with the Dealer Manager and other dealer managers, collectively covering North and Scotland. At Volvo Trucks, we foster positive working relationships where ideas are valued, and every voice matters. You'll find yourself in a professional yet down-to-earth environment, surrounded by colleagues who are passionate about what they do and committed to supporting each other's growth and success.

Your day-to-day:

Preparation of weekly payroll informationTracking staff holiday and sicknessRaising purchase orders and handling queriesExcel skills including CRM reporting and pivot tablesReceipting of office goods and credit card reconciliationManaging banking and petty cashHandling ingoing and outgoing mail and stationery ordersBooking travel and accommodation when requiredMaintaining HR documentation and staff personal filesEnsuring all SAP/RTP orders are processed efficiently Control records of regular depot checks e.g. driver’s licenses, calibrations, first aid certification.

Apply now or share this opportunity with someone you know who would be a perfect fit


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Who we are and what we believe in 
Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.


Applying to this job offers you the opportunity to join Volvo Group. Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities. 

At Volvo Trucks you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people – to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move the world we want to live in.