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Finance Assistant

2 months ago


Rochdale, United Kingdom Zen Internet Full time

The Vacancy

We’re building an inclusive work environment

Here at Zen your gender, race, ethnicity, neurodiversity, sexuality, sub culture, size, introversion, extraversion, family background and everything else that shapes you does matter to us. Because they matter to you and are part of who you are.

We’re interested in you as an individual and here you’ll find opportunities to develop, be recognised and hopefully enjoy yourself along the way. So don’t hold back, there is a warm welcome for everyone at Zen and we look forward to meeting you.

FAO Recruitment agencies & organisations:  Please note that we do not need agency support to fill this role. We have a small, but great, pool of agencies on our PSL and will contact one of those if we need to.

The Role

Zen Internet are looking to cover Maternity leave on a Fixed term contract of 16 months (with a possibility of this becoming a permanent position) in the Finance & Purchase Ledger function.

This role holds hybrid responsibilities between the Finance and Purchase Ledger function, the successful candidate will hold end-to-end responsibility for processing our main suppliers’ invoices and payments.

They will also assist our Purchase Ledger function where they will be responsible for the inputting invoices to preparing and making payments. You will have ownership of the purchase ledger function therefore will need to be confident in this role.

Key Responsibilities

Process Supplier Invoices, ensuring that all purchase invoices are matched to purchase orders and delivery notes, code each one with supplier code and nominal Ledger code. 

Communicate as necessary with the wider business to ensure timely and accurate matching of invoices and entry to the accounting ledgers. 

Maintenance of Purchase Ledger accounts to include at least monthly reviews of unallocated payments.

Communicate pro-actively with all suppliers ensuring that statement reconciliations are completed at least monthly. 

Create and upload the weekly Creditor Payment files. 

Review the Aged Creditors Report with the Procure To Pay Manager on a Regular Basis 

Ensure the Company Cash Flow Report is accurate and up to date on a real time basis in respect of the Purchase Ledger 

Support the Purchasing Function with maintenance of PO Software 

Maintaining Supplier records in SAGE to ensure accurate and up to date details are held. 

Processing ad hoc supplier payments and customer refunds

Daily Bank statement Downloads & Credit Control Target reporting. 

Daily Bank Reconciliation. 

Daily Direct Debit File submission. 

Assisting with month end duties - accrual calculations

Skills & experiences 

Experience in a Purchase Ledger role.

Experience with accounting systems would be an advantage. 

Experience with working in Excel – Pivot tables & Lookups essential.

An AAT qualification would be an advantage but not essential. 

A strong work ethic - proactive in your work, showing initiative. 

Team player, positive attitude and happy to help the wider team where needed. 

Good attention to detail and able to work to a fast pace where necessary.