Admin Co-ordinator

Job summary

An exciting opportunity has arisen within Southern Health Foundation Trust (SHFT) to appoint an efficient and motivated Admin Coordinator to work within the New Forest West Health Visiting team based in Lymington. You will be joining a leading organisation that is both forward thinking and innovative. SHFT is committed to improving the quality of child health services across Hampshire and takes pride in rewarding the success of its staff.

The Admin Coordinator is integral to providing comprehensive administrative support to the clinicians who support the delivery of the Healthy Child Programme (HCP) to children, young people, and families living within Hampshire

Main duties of the job

The Admin Coordinator will work in collaboration with the clinical and non-clinical team members and will have responsibility for the co-ordination and implementation of administrative processes for the team such as booking appointments, managing referrals and transfers in and out of the team using the Open RiO electronic patient system, in accordance with standard operating procedures. Other duties include e-rostering for the team, managing and supervising apprentices, answering the phones, minute taking at team meetings, managing emails and ordering of stationary and other equipment.

With a positive approach to customer care you will need to be able to demonstrate excellent communication skills, prioritise your workload and manage your time efficiently always ensuring confidentiality and security of information is always maintained.

This position will be hours per week all year round.

Applicants must have excellent IT skills and be prepared to work in other bases when necessary.

Due to the nature of the post it is essential that you have access to a car, a full valid driving licence and insurance for business use.

About us

Southern Health is one of the largest NHS Foundation Trusts in the UK, specialising in mental health and learning disabilities, as well as offering physical health community-based services.

With a workforce of more than 7000 and a footprint that spans more than 200 sites across Hampshire, we're wholeheartedly committed to providing the best possible healthcare, reaching a range of diverse communities, whilst placing patients and staff at the forefront of all our endeavours.

We are currently working closely with other NHS Trusts to integrate all our collective community, mental health, and learning disability services. Our new organisation, to be known as Hampshire and Isle of Wight NHS Foundation Trust, is set to launch in July 2024.

The transformation will happen in staggered stages; Hampshire CAMHS, part of Sussex Partnership NHS Foundation Trust joined Southern Health in February 2024, with Isle of Wight NHS Trust mental health and community services transitioning in early May 2024. The final combination of Southern Health and Solent Trusts is anticipated to occur in July 2024, when the new organisation will be formed.

Our new Trust will continue to cater to the unique needs of different communities, making healthcare across the county more accessible, as well as offering staff more opportunities for career development, training and partnership working.

Join us as we embark on this exciting journey to shape the future of healthcare in Hampshire.

Job description

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person Specification

Qualifications

Essential

NVQ Level 3 or 2 A/ AS Levels or equivalent experience English and Maths GCSE or equivalent Full driving licence and access to car with insurance for business use

Experience

Essential

Good level of IT skills, including Microsoft Office (Outlook, Word, Excel, PowerPoint, and Publisher) Working in a reception/office setting both alone and as part of a team Customer service experience

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