Recruitment Services Assistant

1 week ago

Sunderland, United Kingdom South Tyneside and Sunderland NHS Foundation Trust Full time

Job summary

1 x permanent position

2 x fixed term positions (12 months)

We are looking for an enthusiastic individual with a flexible approachto provide an effective and efficient administrative service within RecruitmentServices.

The post holder will support the recruitment process by undertakingpre-employment checks and other administrative functions, such as requestingreferences and processing invite to interview, as well as providing support tocover reception duties, meet and greet visitors and produce ID badges

We are a dynamic and diverse team who are committed toproviding an excellent recruitment service to managers and applicants usingelectronic systems as well as providing advice and guidance where needed,therefore good computer / IT (working knowledge of Microsoft Office), keyboardand communication skills are essential to the role.

Applicants must possess:

Basic IT Skills GCSE level passat C grade or above in English and Mathematics (or equivalent) or NVQ Level 2in Administration (or equivalent). Previous administration experience. Ability tocommunicate information to a range of people on a range of matters face toface, by telephone and in writing/email. Demonstrablecustomer service skills. Standardkeyboard/typing skills and working knowledge of Microsoft Office Suite

Main duties of the job

The Human Resources and Organisational DevelopmentDirectorate delivers a wide range of HR transactional services to SouthTyneside and Sunderland NHS Foundation Trust, plus two Subsidiary Companies, andour Recruitment Services Team is at the centre of ensuring the very best staffare recruited to deliver high quality care to our patients / service users.

Main duties of the role will include:

Supportthe pre-employment check process with regard to processing DBS applications,recording of checks and checking systems for return of information DBS /occupational health. Undertakepre-employment checks in line with NHS Employment Check Standards, for example,requesting employment references or right to work checks Inputtingdata into NHS Jobs/ESR system/other databases/IT systems with speed andaccuracy and within specified deadlines. Maintainemployee personal files/filing system in line with standard business process. Arrangestart dates for new employees Provide cover for TrustHeadquarters Reception staff and duties as necessary (between and 5pm),for example setting up and issuing ID badges and receive, open and distributepost for the HR Department and other corporate functions within Trust Headquarters.

Please note the Trust are not able to offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. Applicants are requested to consider this when making their application. Please visit for further information

About us

Please help us by adding your telephone number to your application form this will allow us to contact you quickly if required.

One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.

We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for STSFT. We also provide access to high quality education, training, career progression and support. Flexible working is supported via the Trust's Flexible Working Policy.

The Trust employs around 8,300 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area, in some cases to a population as great as 860,000. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Childcare Co-ordinator to help staff with childcare arrangements. The Trust will not accept applications which are found to be AI generated.

Job description

Job responsibilities

Deliverhigh quality customer focussed HR administrative support and assistance to theRecruitment Services Team and other colleagues across the HR Directorate.

PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DETAILS OF THE ROLE.

Person Specification

Physical Skills

Essential

Requirement for speed and accuracy and keyboard skills.

Experience

Essential

Previous administration experience.

Desirable

Previous NHS administration experience. Previous experience of using ESR.

Qualifications

Essential

Basic IT Skills GCSE level pass at C grade or above in English and Mathematics (or equivalent) or NVQ Level 2 in Administration (or equivalent).

Skills and Knowledge

Essential

Ability to communicate information to a range of people on a range of matters face to face, by telephone and in writing/email. Demonstrable customer service skills. Standard keyboard/typing skills. Ability to operate office equipment. Ability to identify errors / data discrepancies Working knowledge of Microsoft Office Suite Ability to adapt to changing workload Ability to prioritise work to meet deadlines Attention to detail.

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