Operations Assistant

3 weeks ago


Newcastle upon Tyne, United Kingdom Newcastle University Full time

The Role

Student Success is one of five units within Student Services and is responsible for developing and supporting the delivery of an outstanding and distinctive student experience so that students have a high quality University experience.

Working as part of the Student Success Operations team you will support all administrative functions and processes within the unit including finance, HR/people processes, diary support and health and safety.

For informal enquiries regarding this role, please email

Key Accountabilities

Provide operational support across the unit, ensuring that relevant University policies and processes are followed Act as a point of contact for queries from internal and external stakeholders Provide diary management and support for senior managers as directed Assist in the arrangements of meetings involving internal and external stakeholders, including minute taking, booking rooms and arranging catering as required Support finance related activities including but not limited to processing payments, maintaining SAP records, organising deliveries, and responding to queries, adhering to relevant policies and procedures Administer People related processes, including recruitment, onboarding, induction, administering annual leave and absences Work with colleagues to support effective communication across the Student Success Unit. This includes updating membership of and sharing information using Teams sites, mailbases, shared drives and public folder facilities as directed Support health and safety processes and the smooth running of the office e.g. by submitting and monitoring estates and portering requests Assist in the production of information and reports for managers across the unit, as required Other duties may be allocated by the Operations Manager/ Deputy Operations Manager

The Person

Essential Knowledge, Skills and Experience 

Ability to work accurately with attention to detail Competent in the use of Microsoft Office and wed-based databases Good communication skills - in both verbal and written communications to a wide range of audiences Good planning and organisational skills Ability to learn quickly and use processes and systems Problem-solving skills and ability to use initiative Ability to work to tight deadlines with a high level of accuracy Ability to work well as part of a team but also independently

Attributes and Behaviour

A positive customer focused attitude Ability to work calmly and efficiently under pressure and to tight deadlines The ability to deal with stakeholders and colleagues through negotiation and persuasion Self-motivator with initiative and the ability to accept responsibility and prioritise own workload and meet deadlines A passion to deliver an outstanding stakeholder experience

Qualifications

Educated to GCSE level with Maths and English grade A-C or equivalent

Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a silver award in recognition of our good employment practices for the advancement of gender equality. We also hold a Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition, we are a member of the Euraxess initiative supporting researchers in Europe. 

Requisition ID: 27050


We ensure there's something for everyone and these benefits include: a cycle-to-work schemeshopping discountscompetitive pension schemehealth and wellbeing initiativesactivities and eventsgenerous leavediscounted travelChristmas shutdown



  • Newcastle upon Tyne, United Kingdom Iksuda Therapeutics Full time

    **Technical Operations Assistant** Iksuda Therapeutics is a Biotechnology Company focused on the development of Antibody Drug Conjugates (ADCs) for the treatment of cancer. We are seeking a highly organised, enthusiastic, and hard-working individual to provide technical and operational support to our team of scientists.  Working as part of the operations...


  • Newcastle upon Tyne, United Kingdom FSNE Medical LTD Full time

    An Operations Administration Assistant/ Rota Co-Ordinator is required to work alongside our team here at FSNE Medical. We are an Independent Ambulance Service providing event medical cover and NHS frontline ambulance support. Your role would include assisting operations managers with station administration duties including staff rota's. **Job Type**:...


  • Newcastle upon Tyne, United Kingdom Fidel API Full time

    Our Mission Our mission at Fidel API is to unlock the full potential of payment cards. We offer a suite of financial infrastructure APIs that enable developers to build programmable experiences connected to purchases made in real-time using a card. Our tools are transforming how merchants and users interact by powering real-time, event-driven engagements...


  • Newcastle upon Tyne, United Kingdom Newcastle University Full time

    We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success. The Role A unique opportunity to join the Finance Hub, without...

  • Operations Assistant

    2 weeks ago


    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success. The RoleA unique opportunity to join the Finance Hub, without...

  • Operations Assistant

    2 weeks ago


    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.The RoleA unique opportunity to join the Finance Hub, without...


  • Newcastle upon Tyne, United Kingdom NorthStandard Full time

    We currently have an interesting opportunity for a Claims Operations Assistant to provide administrative support to the Claims team. The role will be based in either Newcastle Upon Tyne or in London. You will assist with the efficient claims operations and administration of the different geographical and specialty sectors, ensuring that the interests of...

  • Operations Assistant

    17 hours ago


    Newcastle upon Tyne, United Kingdom Newcastle University Full time €25,742 - €26,444

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Select how often (in days) to receive an alert: Salary: £25,742 to £26,444per annum, with progression to £27,979 Newcastle University is a great place to work, with excellent benefits . We have a generous holiday package; plus the opportunity to buy more, great...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    Company description:We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.Job description:The RoleWe have an exciting...


  • Newcastle upon Tyne, United Kingdom NorthStandard Full time

    We currently have an interesting opportunity for a Claims Operations Assistant to provide administrative support to the Claims team. The role will be based in either Newcastle Upon Tyne or in London.You will assist with the efficient claims operations and administration of the different geographical and specialty sectors, ensuring that the interests of...

  • Operations Assistant

    3 weeks ago


    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom NCL Full time

    Salary: £23,700 with progression to £25,138 per annumNewcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.Closing Date: 26 May 2024The RoleStudent Success is one of five units within...


  • Newcastle upon Tyne, United Kingdom Newcastle University Full time

    Salary: £23,700 with progression to £25,138 per annum Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. Closing Date: 26 May 2024 The Role Student Success is one of five...


  • Newcastle upon Tyne, United Kingdom One Utility Bill Full time

    **Commercial Operations Assistant** **Permanent | £21,000** * A little bit about us* We are a tech business that bundle household bills into one fixed monthly payment. One payment means easier finances, less time on the phone to suppliers, and less admin. It’s a game changer. It’s also a gorgeous place to work. Everybody gets stuck in to make things...


  • Newcastle upon Tyne, United Kingdom Sporting House Careers Full time

    **Job Ref**:SPO1422 **Branch**:swim! - Newcastle Benton **Location**:swim! - Newcastle, Newcastle Upon Tyne **Salary/Benefits**:Up to £11.46 per hours **Contract type**:Permanent **Hours**:Part Time **Shift pattern**:Weekday afternoons evenings, Weekends **Hours per week**:Up to 37.5 **Posted date**:24/07/2023 **Closing date**:25/08/2023 Our...

  • Operations Assistant

    4 weeks ago


    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success. What’s in it for you? Newcastle University is a great place to...

  • Operations Assistant

    1 month ago


    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    **Salary**: £24,144 to £25,285 with progression to £27,396 per annum Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. **Closing Date**: 10 May 2023 The Role Key...

  • Operations Assistant

    1 month ago


    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    **Salary**: £25,742 to £26,444 with progression to £27,979 per annum Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. **Closing Date**: 22 November 2023 The Role **There are...


  • Newcastle upon Tyne, United Kingdom Turner & Townsend Full time

    Job DescriptionThe Finance Assistant is responsible for the financial management of key client accounts. Establishing and operating a financial management process that ensures that both internal (T&T) and external client needs are met and that the account is profitable. The Finance Analyst will be the single point of contact for all Finance related queries...


  • Newcastle upon Tyne, United Kingdom Turner & Townsend Full time

    Company Description At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Every day we help our major global clients deliver ambitious and highly technical projects, in over 130...

  • Play Operative

    4 weeks ago


    Newcastle upon Tyne, United Kingdom Fun Shack Full time

    **About Fun Shack**: Fun Shack is one of the North East’s premier indoor play centre providers, offering families an exciting and unforgettable play experience with some of the largest indoor adventure parks in Europe. Here at Fun Shack we aim to give our customers the best possible experience, through unparalleled facilities and amazing customer...