Administrator temp

Blue Arrow have an exciting opportunity available to join our prestigious clients team based in Carmarthen area as an Administrative Assistant. This role is a temp to perm opportunity.

Our client is a well established business in their field, leading at clinical consulting.

The ideal candidate will possess a background in Administrative Assistant duties, be reliable and trustworthy with the ability to use their own initiative. Being able to work both individually and part of a team is a crucial to being successful in the role.

As an Administrative Assistant, your duties will be to

1. Establishing, maintaining and reviewing office systems to ensure the smooth running of the practice.
2. Presenting a discreet, confidential and professional manner at all times.
3. Processing enquiries as directed by the Practice Director.
4. Participating in weekly waiting list meetings and taking follow-up actions as directed.
5. Setting up clinical files as required and maintaining these in good order.
6. Archiving files and documents and maintaining archiving system up to date.
7. Maintaining timetable of court dates (Excel Spreadsheet and paper file)
8. Maintaining personnel files.
9. Typing of appointment letters and cards; medicolegal reports; assessment and discharge reports.
10. Ensuring that office supplies are kept in good order and do not run out.
11. Setting up of clinical and other files and maintaining them in good order.
12. Conducting telephone and face-to-face contact with patients (to arrange, confirm and manage clinical appointments) and with business contacts
13. Supporting clinical staff by ensuring the smooth running of clinics.
14. Maintaining a petty cash system for the day-to-day purchase of sundry items.
15. From time to time there will be additional tasks and duties required commensurate with the role, which may include off-site work.
16. The post holder will be expected to sign a Confidentiality Agreement.

This is a part time vacancy, with the weekly hours being 21 hours per week. Flexibility for working days and hours is available and to be discussed at the interview stage.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.