Stock and Admin Co-ordinator

4 weeks ago

Basingstoke, United Kingdom Martin Brower Full time

Job summary:
To support the DC in achieving and retaining a professional, fully trained Stock & Admin team, competent in all areas of stock, admin & credit management and compliant with Health & Safety regulations and best practice.

Major duties & responsibilities:

Supervisory Responsibilities:

Facilitate the day to day administration duties within the department.Develop, plan & maintain all stock & admin rota’s.Ensure the AS400 system is updated with all stock movements made within the warehouse & all paperwork is filed accordinglyAssist in the control of the Credit processLiaise with suppliers, transport services & third party hauliers regarding inbound schedulingCommunicate with the Product Planners on a day to day basis regarding all aspects of stock that may affect the ordering process.Action any daily duties designated by the Stock & Admin Manager.Perpetual inventory counts in all chambersControl all PPE for the department, managing the budget accordinglyDeputize for the Stock & Admin Manager, providing managerial cover where necessary.

Training Responsibilities:

Work with Warehouse Training Co-ordinator, Forum & HR Manager to set, agree and deliver training targets for the Stock & Admin Department which contribute toward achieving the business objectivesMonitor and evaluate the effectiveness of all training & development activityEstablish & maintain appropriate systems for measuring aspects of training & development (matrix).Manage adherence to the company’s T&D strategy, specifically the process for booking external courses/interventions.Work with the HR T&D Manager to design learning materials and courses.Provide support and cover to the Stock & Admin Manager with regards to staff appraisals, ensuring T&D needs are captured and actioned.Ensure Personal Development Plans are in place for all S&A personnelUpdate Training Manuals as necessaryComplete investigations prior to any disciplinary matters and carry out disciplinary hearings where necessaryContinuous development in identifying future training plans for S&A employees

Profile:

Good negotiating & influencing skills.Ability to organise and prioritise workloads in a high pressured environment.Excellent communication and interpersonal skills.Ability to build good relationships, diffuse difficult situations and provide effective solutions.Ability to encourage and motivate people.Proactive & Enthusiastic.Consistent approach.Personable.

Technical competencies:

3+ years of related experienceExperience of assessment and training methods.Ability to provide constructive feedback and identify and deliver training needs.Results focused and committed to customer satisfaction.Good level of computer literacy.

Behavioural competencies:

Adaptability

Accepts and adapts to changesLearns new skills to meet new needs of the businessSuggests changes and improvements

Quality Work Output

Produces quality workFollows safety practices and compliance policiesUses time wisely and gets things doneMeets or exceeds deadlinesTakes responsibility for own actions

Service Orientation

Supports the company's mission, vision and valuesMeets or exceeds customer needsResponds to requests in a timely mannerTakes initiative to meet customers' needs

Resourcefulness

Uses materials, processes and tools efficientlyTakes initiative to solve problemsDoes the most important work firstGets things done while still upholding ethics, integrity, compliance and company values

Teamwork

Works with others to get things doneOpenly shares feedback and information that helps the teamTreats others with respectIs approachable to othersListens so others feel heardDevelops relationships built on trust

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