Contracts Officer

3 months ago


Worcester, United Kingdom Herefordshire and Worcestershire Health and Care NHS Trust Full time

Job summary

This is a development role, and the post holder will be required to undertake a period oftraining and development to achieve the skills and knowledge to progress to a band 5 Contracts Officer role.

The post holder will provide andcoordinate administrative services; including for example, the preparation of contracts,and taking appropriate follow-up action as required. Supporting clinical teamswith the management of projects and gathering information. As well has supporting the Contracts Manager in the Trust's businessdevelopment by ensuringcontracts are in place for the provision of clinical services according tonational contract rules and guidelines. The team works in conjunction with Trustcolleagues in Information, Finance, Performance and Clinical services.

This post has the opportunity of notonly working hours, but also 30 hours per week with the flexibility ofworking at home and in the office.

Main duties of the job

Be responsible for the production and validation ofcontract monitoring reports on a monthly basis, investigatingand resolving/escalating any data quality concerns and reporting any variance from contracted levels. Be responsible for the maintenanceof contract and prices Tariffs. Be responsible for makingchanges/ adjustments to contracts, liaising with the Contracts Manager as necessary. UnderstandPayment by Results and the National Tariff. Make sure activity is coded and recordedcorrectly and that activity is accurately reported to ensure maximum incomefrom tariff. Take action/escalate where issues with PbR activity are apparent. Be responsible for the routine and timely production and validation of Non ContractedActivity (NCA) invoices. Ensuringactivity levels and values are appropriately invoiced and any resultingqueries are resolved to assist timely payment of invoices. Be responsible for the routine and timely production and validation of chargingrelated to the Overseas Visitor Charging Regulations, ensuring appropriately invoiced and any resultant queries are resolved to assisttimely payment of invoices Develop and manage a system ofactive monitoring and tracking of NCA invoices raised, queriedand paid, and be able to report on the current status of NCA invoices both onan ad hocand routine basis.

About us

At Herefordshire and Worcestershire Health and Care NHS Trust, we are working together to deliver outstanding care. We run community hospitals and community health services across Worcestershire and provide mental health and learning disability services across both Herefordshire and Worcestershire.

Our people (all 4500+ of them) provide services for people of all ages, experiencing both physical and/or mental health conditions from over 100 sites.

We will support you to thrive; offer flexible working options for a great work-life balance, help you fulfil your ambitions, and empower you to make positive changes within your team or service. Its why we were named Large Apprenticeship Employer of the Year award at the 2022 Worcestershire Apprenticeship Awards. We value diversity and encourage applications from people of all backgrounds, cultures, and ethnicities.

What we offer

27 days leave plus bank holidays, increasing up to 33 days with long service

Generous NHS pension and enhanced pay when you work unsocial hours

Flexible and agile working opportunities

Great maternity, paternity, and adoption support

Wide range of staff networks such as LGBT+ and ENRICH (Equality Network for Race Inclusion and Cultural Heritage)

Health service discounts and online benefits including excellent cycle to work and car salary sacrifice schemes

Health and wellbeing opportunities

If you would like to know more, please visit our careers website.

Job description

Job responsibilities

For full details of the duties and criteria for the roleplease refer to the job description and person specification attached.

Person Specification

Skills & Abilities

Essential

Ability to challenge poor behaviour Role modelling good behaviour A positive attitude and able to act on feedback Ability to praise and be supportive to others Ability to communicate clearly and effectively in English in both verbal and written formats Ability to communicate with all levels of staff Accuracy and attention to detail Good organisational skills with the ability to prioritise Ability to deliver to tight timescales and in a busy environment, including the maintenance of good working papers/records Ability to concentrate for prolonged periods whilst dealing with interruptions Able to demonstrate the ability to use initiative effectively

Desirable

Ability to solve complex problems and deliver practical solutions

Experience

Essential

Significant recent experience in an administrative role Significant experience of working with Microsoft Excel Experience of working in an environment where face to face communication skills are important

Desirable

Previous relevant NHS experience Experience of liaising with managers and external organisations Understanding Overseas Patients Legislation

Qualifications

Essential

Educated to academic Level 3 ( A-level, NVQ 3 in a relevant subject area I understand that I will be asked to provide original certificates to verify my qualifications at point of offer

Additional Criteria

Essential

Willingness to commit to continuing professional development Self-motivated, with ability to work unsupervised and also within a team setting Methodical approach to work Confident Reliable Tact and discretion for dealing with confidential information Able to meet the travel requirements of the post

Knowledge

Essential

Knowledge of the full range of administrative procedures Expert working knowledge of Microsoft packages - Word, Microsoft Edge, Outlook, Excel

Desirable

Awareness of NHS information issues and contracting requirements Awareness of the Overseas Visitor Charging Regulations Awareness of NHS Standard Contract Awareness of PSR

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