Hygiene Manager

Vacancy NameHygiene ManagerEmployment TypePermanentCountryUnited KingdomLocationLong SuttonBusiness AreaOperationsWorkplace TypeOnsiteAbout PrincesThe Princes Group has over 7, employees with offices and production sites in the UK, Netherlands, Italy, Poland, France and Mauritius. Princes manufactures different food and drink products responsibly sourced and enjoyed by consumers every day. None of this would be possible without striving to be an employer of choice, where our colleagues are proud to represent our business.Role Description Job Purpose

Reporting to the site Manufacturing Manager, this role has responsibility for co-ordinating all activities concerning Hygiene including the management of the perimeter, storage, facilities, factory and Hygiene Systems. The role will lead, support, train and manage the Operations team to perform the required Hygiene practices within Factory operating environment, to the correct standard with a continuous improvement approach. This will form the basis of the site HACCP validation and operating parameters for all Cleaning and CIP aspects.

This role will define the systems for hygiene requirements, monitoring, review and process validation of the key CIP and manual cleaning operations for daily, weekly and periodical activity. The role will work alongside the site technical teams to evaluate the cleaning and CIP performance to ensure compliance with food safety, health and safety, environmental legislation requirements. The role will work to promote the highest grade possible in all external audits and promoting the Food Safety and Technical function to all internal stakeholders by demonstrating the following values:

 Quality
 Cost
 Delivery
 Safety
 People

Dimensions

• Define the appropriate Hygiene validation parameters for the Hygiene and CIP effectiveness including worst case for all aspects to develop the operating safe working practices for the factory running conditions. Define the process conditions and escalation protocols linked to process deviations and build the Technical requirements based on HACCP principles.
• Collaborate with the site technical teams to monitor, improve, trend and continuously challenge the Hygiene standards both through swabbing verification, ATP and finished product microbiological analysis including Legionella. Promoting a right first-time approach by clear defined factory operating standards and system CIP specifications. 
• Define and manage the calibration systems to ensure all equipment involved in the Hygiene/ CIP monitoring purposes are suitability assessed to traceable national standards. Work with the site OEM’s and engineering teams, to ensure the calibration and verification activities are completed at the set frequency. Ensure the process of standard deviation and measurement of uncertainty is factored into the operation processes. 

• Lead and manage the site hygiene operatives to conduct all Hygiene duties within the site and perimeter boundary.
• Establish the sites verification programs for ongoing assessment and monitoring of Hygiene standards working with the Lab analysts for ATP, water and swabbing verification protocols
• To manage the training and development of the site operations team and lead + support on out of specification investigations including out of hours. 
• Conduct the required audits including CIP, clean as you go, GMP, internal audits and finished product cleaning standards. Ensuring all activities meet the standard of microbiological performance, allergen removal, quality spoilage limits and site KPI’s are achieved.
• Working with the site Technical lead, support investigations based on analyst sampling data and develop a continuous improvement approach for the team to Go, look & see audit process.
• Team management for an effective team, responsible for development, training, and workload organisation.
• Ensure practices support the requirements of the H&S working practices along with due care for environmental protection 
• Liaise with the Group Technical function and across other sites to share and implement best practice to drive the Princes Group standards.

Key Relationships

• Internal: Operations teams, site Technical and QA Managers, site Engineering and SHE Manager. 
• External: Suppliers, External Testing Labs, Academic Institutions, 3rd party auditors and Customers. 

Key Responsibilities

• Hygiene Systems 
o Define all Hygiene based validation to support required standards for effective cleaning treatment of the plant underpinning the food safety requirements. 
o Define operating and critical parameters through validation and verification principles with clear site escalation requirements along with process deviation procedures. Share best practice across the food and drinks sector and group for an aligned way of working. 
o Complete studies on all equipment and managed any identified process performance differences working with suppliers and OEM’s to achieve the desired Hygiene standards. 
o Manage and define the calibration requirements working with the Engineering team to ensure all equipment is assessed to a traceable national standard. Define methods of routine verification and certificate schedules.
o Support the audit schedule for the site to maintain the site’s internal, GMP standards, pest management and hygiene compliance
o Adherence to the site Technical schedule is monitored, reported, KPI’d and audits are in place for measuring of compliance and performance
o Engage with site’s meetings to ensure Hygiene requirements are factored into all scheduled activities including PPM’s, OEM tasks, scheduled periodicals and shut down periods. Replan and monitoring accordingly
o Respond accordingly for changes in the site KPI performance, reactive findings, audit non-conformities and continual improvement opportunities
o Review the test methods and constantly assess whether they best represent the factory process results.
o Ensure the sampling regime is representative of the finished cleans with the Operations function, to give the site the confidence in the results to ensure good performance within the factory.
o Ensure the critical parameters required are monitored. 
o Provide the required due diligence for supporting documentation or paperless systems
o Conduct reviews and escalate site trends where required

Site Monitoring and Audits

o Support the site internal audit systems to monitor site performance
o Work with the site technical, operations and engineering functions to evaluate SOP’s, methodologies, practical application and trend results
o Work with the site teams to assess the monitoring, sign off of works, management review and auditing standards for cleaning results and recleaning frequencies 
o Review results of the testing and report where appropriate for any OOS results
o Ensure the Hygiene practices remain appropriate for the current microbiological product performance, pest management and legionella protocols
o To lead and manage the sites through any customer, BRC or legislation audit linked to Food safety, Integrity, Hygiene and SHE aspects of Hygiene management
o Define the standards to reflect waste management, pest control and water monitoring.

CIP
o Conduct the annual health check on the site CIP performance testing all fail safe, alarms, verification of set points and effectiveness of the system
o Support the wider group and other sites in the process of annual health checks and validation protocols
o Determine any opportunities for improvement: energy, chemicals, time or performance to achieve a continuous improvement result. Work with SHE, supplier and group to ensure the current chemicals remain fit for purpose
o Determine the testing regimes to cover all CIP activity for verification of the defined set points continues to meet the requirements of the site micro performance. Trend and review the outputs with suppliers and procurement teams for compliance against the specification parameters
o Determine the testing regime requirements for the critical parameters of the set to reflect the product portfolio to meet all legal, regulatory and customer requirements
o Define quality control aspects and manage practice, Sop’s and procedures to determine a right first-time approach with escalation and process deviation requirements.
o Manage equipment in use. to continuously review the best in market for assessment of microbiological and chemical analysis both on of the CIP and Hygiene function
o Conduct regular trend data assessments to support all site Hygiene meetings

Hygiene Budgets
o Review the site spends associated with Hygiene consumables: tools, equipment, chemical, and PPE
o Ensure the ordering of the site’s requirements are met to deliver against the demand required for chemical, laundry and factory equipment 
o Work with the Group procurement teams to align for the Princes Group source 2 pay standards and contract requirements

Team
o Manage, motivate the operations / hygiene team to perform at the correct standard
o Lead and support the site in investigations into trends and overspecification results
o Embed the correct systems and management tools to meet all Hygiene and CIP standards and requirements correctly. 
o Develop the correct training systems, tools and audit references for the site to onboard Operational multiskilled operatives to achieve the required Hygiene standards.
o Ensure all company discipline procedures are adhered to and document all discussions and correspondence in relation to disciplinary procedures.
o Identify training needs for team and self and promote personal ownership of training schedule and delivery.
o Lead and support development plans and activity with developing members of the team. 
o Play an active role in managing priorities as well as daily, weekly, monthly KPI’s per the site meeting forums

Process Improvement
o Instigation and management of Hygiene related improvement projects, work with all disciplines to ensure we can achieve the best results, in a cost effective way.
o Work with our suppliers to gain knowledge of chemicals and equipment on the market. Devise training programmes and deliver them, to share the knowledge gained.
o Continually review the CIP systems to optimise the set performance with consideration of site KPI conditions, new chemicals available, environmental and H&S factors to achieve the desired outcomes

Role Requirements Role specifics:
• HACCP Level 3
• Food Safety Level 3
• Internal Auditor, Root Cause analysis trained 
• Working knowledge of CIP systems
• Lead auditor – ideal
• Food Science background with microbiological knowledge
• COSHH, working knowledge of chemicals
• Health and Safety Level 2
• Environmental awareness Level 2

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