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Departmental Secretary
4 months ago
Job summary
The Blood Sciences Department is initially separated into Automated Blood Sciences and Specialist Blood Sciences services. Automated Blood Sciences comprises the disciplines of Automated Clinical Chemistry, Routine Haematology, Routine Coagulation (NGH) and Blood Transfusion to which are managed by the site-specific Blood Sciences Laboratory Managers. Specialist Blood Sciences further encompasses the specialised disciplines including Cell Markers, Haemolysis, Immunology and Specialised Clinical Chemistry & Toxicology.
Blood Sciences is based on both major sites of Sheffield Teaching Hospital Foundation Trust at the Northern General and Royal Hallamshire Hospitals and provides a specialist analytical and advisory referral services for Immunology, Specialised Chemistry and Haematology to hospitals and their laboratory services throughout the United Kingdom. Therefore, the unit is a substantial size and diverse in its operation, retaining a high proportion of clinical, scientific and the associated support staff.
These roles sits within the Blood Sciences Admin Team who provide admin support based at the Northern General Hospital and Royal Hallamshire Hospital and requires an experienced and proactive departmental secretary with a proven track record in team working in a hospital environment. The post holder must have a proven ability of working independently and take a proactive approach in their work.
Main duties of the job
Provision of a flexible administrative support service across the department as required by workload demands and agree priorities in liaison with the Administration Lead and/or Laboratory Managers. In conjunction with line manager create, prepare, and format protocols, procedures and quality documentation for the department and directorate document control systems, , Q-Pulse. Print and distribute sensitive reports. To participate in the audit of processes within the administration function as required by the Quality Management System to assist in the clinical governance of the service. To pass on the enquiry to and to take and pass on appropriate messages promptly and efficiently and in a methodical and professional manner. Arrange and service external, directorate and department meetings and in consultation with meeting chairs formulate agendas, co-ordinate papers, produce and distribute minutes of meetings and follow up action points arising. Maintain a high standard of accuracy with keyboard skills. Undertake photocopying, printing, scanning, sorting and distribution of documents to respective staff within the department. Demonstrate working procedures and communicate own knowledge and understanding to others and provide advice and guidance and basic training to less experienced staff. Undertakes other duties commensurate with grade, as and when require.
About us
Are you looking for an exciting new challenge in a place to take your career to the next level? Would you like to join a friendly, progressive, innovative team and play a part in the transformation of pathology services across South Yorkshire and Bassetlaw? Do you want to work in a fully UKAS-accredited, modern laboratory environment where you can make a difference?
The South Yorkshire and Bassetlaw (SYB) Pathology Partnership fully integrates the pathology services delivered on behalf of the Partner Trusts within the Integrated Care System (ICS) footprint; Barnsley Hospital NHS Foundation Trust, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, Sheffield Children's NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust and The Rotherham NHS Foundation Trust.
The Pathology Partnership will provide the best possible service for patients and clinicians, improving health outcomes, delivering quality and efficiency benefits and ensuring a sustainable workforce for the longer term.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
Educated to GCSE grade 4/C or above in English and Maths or equivalent qualifications/experience NVQ Level 3 or demonstrable equivalent qualification/experience. OCR stage 2 or equivalent qualification/experience.
Desirable
ECDL or evidence of short courses in All Core Microsoft Office Applications (Outlook, Word, PowerPoint, Excel
Experience
Essential
Relevant experience of secretarial/ clerical/administration duties Experience of meeting objectives and deadlines in a fast-paced environment Experience of producing documents to a high standard of presentation with good accuracy Experience of working in a confidential environment.
Desirable
Experience with NHS/Healthcare software systems Audio typing experience Experience working as a Medical Secretary/admin role in healthcare setting
Skills and Knowledge
Essential
Working knowledge of Microsoft Office package (word, excel, access Effective Communication skills, written and oral Able to work in a methodical & analytical manner. Prioritise work, meet deadlines & utilise good organisational skills. Ability to build relationships, work under pressure, and contribute to a high-quality service.