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Industry Placement Administrator

1 month ago

South Benfleet, United Kingdom USP College Full time

Job Overview:

Aligned with our commitment to Career-Focused Learning and fostering strong connections within our community and with local and regional employers, this role plays a crucial part in providing administrative assistance to the College Industry Placement Team across both the Seevic and Palmer’s campuses. As a valued member of our dynamic and inclusive team, you will utilise your exceptional organisational and time management abilities to support the Industry Placement advisors, Team Leader, and Head of Work Experience and Careers, ultimately contributing to positive outcomes for our learners. Building constructive relationships with young individuals, employers, and fellow colleagues throughout the college will be a key aspect of this role.

Duties & Responsibilities

Assist in managing a Work Placement appointment booking service, ensuring smooth scheduling and coordination.Coordinate and maintain the annual work experience schedule as part of the College Work Placement cycle.Contribute to the development and maintenance of the Work Experience MyUSP dashboard, facilitating efficient tracking and management.Provide administrative support for Work Placement and joint team events such as the Annual Careers Fair, drop-in workshops, and Industry Placement Awards.Liaise with employers and learners to gather necessary paperwork and support the college work experience programme.Conduct learner DBS checks as required for work placements.Mark registers for the college work experience programmes to ensure accurate attendance records.Conduct spot checks on student attendance at placements and document learner absence as necessary.Coordinate the recording of placement hours and collect employer/student work placement feedback, ensuring timely submission.Collaborate with case handlers to identify and create student placement profiles/success stories, highlighting achievements and experiences.

Job Requirements:

Appropriate professional qualification, or relevant experience of working in Administration

The right candidate will have:

Demonstrated experience as an administrator/coordinator is essential.Strong proficiency in Microsoft Office programs is required.Exceptional time management and organisational skills are necessary.Accurate data input skills are crucial.Ability to work both independently and as part of a team is essential.Proactive attitude with a positive outlook is highly desirable.Flexibility in approach to work is advantageous.Confident and friendly demeanour when interacting with stakeholders is preferred.

Digital Environment

We are the leading college in Essex for technological advancements in education. We are driving the path to integrating technology within our teaching methods and the student experience and development.

Career-Focused

Our strategic career-focused approach means our relationship within our community, local and regional employers are at the heart of everything we do.

Individual Training

All staff have access to personalised training packages, whether this is to support settling in to a new role, or leadership and management training to support with progression opportunities.

Why choose us:

Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE. Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.

What we offer:

A dedicated and friendly team of professionals who are keen to develop and learn.Excellent pension provisionAnnual Staff AwardsCPD days - opportunities to grow and development through mentorship and coachingFree onsite parkingStaff appreciation daysEye care vouchersOnsite Starbucks & RestaurantWell-being days & activities Electric Vehicle Scheme*Discounted gym membership.Fully immersive teaching rooms allowing online teaching simultaneously at multiple locations.Hybrid Working available.Free Employee Assistance Programme available 24/7, days offering legal & financial advice, as well as general support & guidance.

*subject to terms & conditions

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