Administrative Assistant

Found in: Talent UK C2 - 1 week ago

Bethesda, United Kingdom Rishabh RPO Full time
JobTitle: Administrative AssistantLocation: Bethesda MDHybrid(23) Duration: FullTime/ Permanant

Responsibilities

Coordinate communications amongst administrative andincoming research staff to facilitate the efficient flow ofinformation related to onboarding/offboarding including trackingand maintaining an electronic repository of administrativedocuments and forms. Coordinate virtualemployee orientation for incoming nonFTE staff. Serve as a timekeeper for the Intramural ResearchProgram. Responsible for entering internalprocurement orders for office products and lab supplies. Prepare and assist with entering routineprocurement documents reviews and uploads supporting documentationpacking slips on behalf of scientific staff within seven days ofreceipt of the product/service. Provides updates to administrativestaff as needed. Utilize NIH automatedsystems for processing administrative documents (ITAS NBS POTSnSight ORF Systems etc.). Maintain personnelcalendar and spreadsheet for new transfer and outgoing Intramuralstaff. Provides weekly updates to the administrative team. Maintain and tracks all procurement actionsthat are sent to the COAC. Provides weekly updates to theadministrative team. Enter constructionrequests and maintains the construction spreadsheet. Providesmonthly updates to the administrative team. Enter maintenance requests for the Intramural Program andconstruction requests. Provides weekly updates to theadministrative team. Sorts and distributesmail to Intramural mailboxes for staff.

Qualifications

  • NIH experience preferred.
  • Strongcommunications skills both oral and written
  • Ability to work independently and in a collaborative teamenvironment.
  • Excellent analyticalorganizational and time management skills.
  • Proficient in Microsoft applications andSharePoint.

  • NICHD Administrative Assistant

    Found in: Talent UK C2 - 1 week ago

    Bethesda, United Kingdom PriceSenz Full time

    Location :IC: NICHD Street:6710B Rockledge Drive Bldg: 6710B Room:1331 City: Bethesda State& Zip: MD 20817 WeeklyHours FT: 3040 hours per weekOverall Position Summary andObjectives Provide support services tosatisfy the overall operational objectives of the Eunice KennedyShriver National Institute of Child Health and Human Development.The primary objective...