Operations Analyst

Found in: Talent UK C2 - 2 weeks ago

London, United Kingdom PJT Partners Full time

Responsibilities

:

The ideal candidate will have a variety of responsibilities, which will include:

Events coordination

Work with Head of Events to coordinate all aspects of European event planning including venue selection, vendor negotiations, budget management and overall execution of events Assist with the creation of proposals with detailed cost projections including price per person, setup/admin fees, rental fees, tax, gratuity, etc. Assist with managing on-site production and clean up for events Coordinate invitations and onsite registration, and post-event follow-up Help manage promotional materials by coordinating requirements with graphics department; inventory stock; place orders; verify receipt, etc. Coordinate planning and booking of travel for non-PJT employees Ensure accurate and timely budgeting and reconciliation of events Search for new and innovative events and restaurants that are on brand for PJT.

Conferences coordination

Monitor and manage conference list, ensuring accurate tracking of upcoming conferences Compile budgets for conferences Approval of conferences that have been included in in the yearly forecast

Process management

Handle and oversee various operational processes Expense management: check Workday for outstanding expenses for any upcoming leavers, ensure timely completion by Administrative Assistant professionals AMEX relationship management across all EMEA and Asia locations Monthly Uber reconciliation review Monthly Deliveroo reconciliation review

Onboarding/Offboarding

Lead the onboarding and leavers process for PJT Europe employees Lead orientation session regarding Operations Coordinate photographs for senior execs MD and Partners Set up new joiner accounts for AMEX, Deliveroo, Addison Lee, also G7 where appropriate Cancel AMEX cards, Deliveroo and Add Lee accounts for any leavers Complete outstanding expenses for recent leavers (usually just AMEX card refund and one or two other sundries)

Space Planning and Real Estate

Analyze operational data and utilization reports to provide recommendations re. space planning and assist with business decisions Lead moves and changes - moves plan and communication Assisting with EMEA office set up projects (ops related items). Collaborate with the business and corporate departments to facilitate project needs Project coordination - Create presentations and reports relating to project and maintain project documentation Maintain and track lease database

Vendor management

Ongoing process improvement for vendors Hospitality, Cleaning, Friday food vendors Assist in budgeting, tracking, and reporting for all vendor

Misc

Serve as the primary point of contact and escalation for inquiries and issues in the absence of the operations manager, ensuring continuity of operations
- Approval of out of policy travel
- Create and distribute internal office communications

Qualifications and Experience:

A solid education Advanced MS Office Suite, including proficiency in excel Previous experience in a finance, operations or a similar role is a plus Strong organizational skills with excellent attention to detail Excellent communication and interpersonal abilities Ability to work effectively in a fast-paced and dynamic environment Ability to stay calm under pressure and with a “can-do” attitude Ownership mentality To be flexible and responsive to changing daily priorities

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