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Purchase Ledger Administrator

4 months ago

Bradford, United Kingdom Alliance Automotive Group Full time

The Group and the Company

Alliance Automotive Group (AAG) is a subsidiary of Genuine Parts Group; a US listed company and the world’s largest distributor of aftermarket spare parts for passenger cars and commercial vehicles. The group has global revenues of US$20 Billion with operations in North America, Europe and Australasia.  The UK Group has annualised sales of c.£1bn.

The UK Group is a dynamic business growing both organically and by acquisition. Operating from over 275 locations and employing over 5,000 staff in the UK, the group is the home of NAPA racing UK, reigning British Touring Car Champions. The central finance and administration function is based in Bradford.

We are a subsidiary of Genuine Parts Company (GPC) and the home of NAPA racing UK, competing in the British Touring Car Championship (BTCC).

With combine turnover of over 15 billion and over 230 locations within the UK and growing, our network supplies light and commercial vehicle parts to over 36,000 independent garages, fast fit centres, and transport operators throughout the UK.

The UK Group is a dynamic business growing both organically and by acquisition. Operating from over 250 locations and employing over 4,000 staff in the UK. The central finance and administration function is based in Bradford.

THE POSITION

Due to internal progression and continued growth there is a need to increase the existing purchase ledger team of 12 to input and maintain the purchase ledger accurately and to enable the prompt closure of the purchase ledger at each month end.

The accounting system is an industry specific package called MAM.  This is a windows system and is intuitive for users familiar with any other windows based accounting package. Training will be provided as required.

Areas of responsibility include:

  • Posting high volume of purchase invoices
  • Agreement of purchase invoices to evidence of delivery or provision of services at the local sites
  • Troubleshooting.  Investigating, understanding & correcting miss-postings
  • Reviewing bank payments and direct debits for purchase ledger cost postings
  • Preparation of the twice monthly BACS payments
  • Reconciliation of supplier statements in electronic/excel format
  • This is a lean, hands on department and flexibility will be needed, particularly during holiday periods

Other areas in which the department is active are:

  • Inbound EDI development.  Although >50% of invoices are already posted electronically we are constantly looking for additional opportunities.

The ideal candidate is likely to have:

  • Experience of working in a fast-paced environment with Purchase Ledger
  • Good communications skills both written and verbal
  • Comfortable dealing with suppliers and resolving issues by phone
  • Excel at least at a medium level
  • Keen attention to detail and the self-discipline to work to a precise level of accuracy
  • A flexible approach to roles and duties, being prepared to take on varied tasks at short notice

Benefits and other information:

  • Competitive salary and annual leave entitlement
  • Pension Contribution
  • Structured career path and bespoke training
  • Cycle to work scheme
  • Discounts and cashback from 1000s of high street stores via AAG Benefits Portal including
    • Groceries
    • Travel and hotel stays
    • Eating out
    • Tech
    • Health and Wellbeing