Medical Education Administrator

1 month ago

London, United Kingdom North Middlesex University Hospital Full time

Job overview

We are seeking to appoint a highly motivated dynamic and enthusiastic candidate to the role of Medical Education Administrator ( Apprentice) within the Medical Education Centre – Academic Office to give a high level of staff focused customer service.

 Apprenticeships are designed to give talented people an opportunity to gain a nationally recognized qualification while completing on the job training. You will be supported to learn and develop the knowledge, skills and behaviors you need to perform in the job role. You will also have study time allocated within your working hours to gain your qualification.

For this role, you will undertake a 22-month development programme in Business Administration within Women Admin through work-based learning and by attending regular training sessions. Successfully completing the training programme will lead to an Advanced Apprenticeship Level 3.

This position is on a fixed term contract with the opportunity to become permanent once the qualification is successfully completed and achieved.

Please be advised if you already hold a relevant qualification in this area at this level or higher( so in Business Administration or Business Management) you are not eligible to apply for this role.

Main duties of the job

*To support the Project Manager in managing the UCL medical students and duties at NMUH.
*To assist the Undergraduate Coordinator/administrator with all UCL Medical students assigned to the North Middlesex University Hospital and to facilitate and provide support and care to a certain degree.
*To assist the Undergraduate Coordinator with all UCL students allocated to the NMUH. Organising all paperwork and liaising with all relevant departments and consultants
*Administration and coordination of medical student placement including managing student rotations, responsibility for notifying students of ending and upcoming rotations, managing end of rotation feedback and managing and updating student email lists.
*To provide welcome packs which contain general information and detailed timetables for all UCL Medical Students

Working for our organisation

North Mid is part of North Central London integrated care system – consisting of the NHS and Local authority organisations in Camden, Islington, Barnet, Enfield and Haringey. As with other ICS’s, we are working increasingly closely with partners and indeed many of our financial and performance objectives are measured at this system level. Whilst all organisations remain as standalone, statutory bodies we have an ICS infrastructure for making shared decisions and agreeing shared approaches.

We are proud of our staff and want to ensure their training allows them to provide excellent clinical care. We are also a training unit for medical students from UCL and St George’s University Grenada, and for nursing and midwifery students from Middlesex and City Universities.

Take a tour of our hospital

Detailed job description and main responsibilities

1)Support organization of student inductions including organization of the induction programme, preparing induction packs and work with relevant departments to ensure students are issued with ID badges and IT access during induction.
2)Support in the delivery of student CPSAs including patient recruitment, patient transportation and responsible for receiving and returning any skills/electronic equipment from the medical school
3)Shared responsibility for clinical skills and simulation equipment including managing Inventory lists, restocking equipment, and ensuring safe storage
4)To ensure equipment is ordered in time for UCL Clinical skills sessions and to assist in maintaining records of equipment stocks
5)Support in the organization of medical school site visits
6)Support in the organization of undergraduate faculty meetings
7)Provide pastoral care to undergraduates, escalating to the undergraduate team any students experiencing personal or professional difficulties

Person specification

Education and Experience

Essential criteria

•Educated to degree level or equivalent experience in the NHS/Healthcare environment •Minimum 2 years experience working in an administrative role •Experience in working with a range of stakeholders. •IT literate and proficient in the use of Microsoft IT Packages. •High standard of verbal and written communication skills, able to generate letters, reports and other documentation with a high level of accuracy and attention to detail.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

You will only be contacted by the Recruitment Team via email if you are shortlisted for this post. Please ensure therefore that you check your e-mail account regularly.

Please note in order to progress your application, your data will be processed by our 3rd party recruitment providers – North London Partners Shared Service, (NLPSS) who conduct recruitment activities on behalf of NMUH.

If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks your  identity and right to work documentation will be verified remotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a “selfie” using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit

NMUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of NMUH will have their original documents verified using this technology.

By applying for this post you are agreeing to NMUH transferring the information contained in this application to its preferred applicant management system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Record (ESR) system and other secure, internal NHS workforce systems.

By applying for this role, you accept in the event you are successful that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which is aimed at saving you time and improving efficiencies within the NHS when your employment transfers. Therefore we want you to complete your e-learning modules prior to joining our organisation.

If you are an  EU/EEA citizen who does not have EU Settlement or Pre-Settled status, you will require a visa to work in the UK.

If you require sponsorship  for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the 

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