Executive Assistant

1 month ago

London, United Kingdom Jobs for Humanity Full time
Job Description

Position Type :

Full time

Type Of Hire :

Experienced (relevant combo of work and education)

Travel Percentage :

0%

About the role:

Performs secretarial and administrative duties on behalf of an Executive Division Head . You will be managing their executive schedule including arranging appointments, travel, meetings, conference calls, etc

About the team:

Our Executive Assistants are critical for holding everything together and promoting efficient collaboration. You will participate in wide-ranging, confidential, and strategic tasks to support FIS’s goals and take our company to the next level. We are looking for candidates who enjoy taking on new challenges and who excel at being mindful of details.

What you will be doing:

The Executive Assistant will be supporting an Executive of the company within EMEA Sales. The role will involve performing administrative duties for the executive and team to ensure timely responses and quick turn-around times.  You will manage the schedule including arranging appointments, travel, meetings, expense management, conference calls, etc. This is a fast-paced and responsive team and they are looking for someone who is technically savvy.

  • Performing various high-level administrative duties including executive and personal assistance to meeting planning, coordination of agenda, and handling meeting requests.
  • Builds strong relationships with other Executive Assistants, enabling close collaboration across teams.
  • Provide "gatekeeper" role, providing a bridge for smooth communication between the executive and stakeholders, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
  • Work requires analysis and use of initiative and independent judgment, ability to anticipate business needs proactively.  
  • Remains knowledgeable of corporate policy. Often called upon to interpret and communicate executive intent to other employees.
  • Exercises judgment within generally defined practices and policies to meet objectives.
  • Works under minimal supervision with excellent customer service, time management and organizational skills.
  • Edits materials for grammar, punctuation, clarity and sentence structure.
  • Distributes prepared materials to appropriate parties, e.g., executives, clients, etc. and revises as directed.
  • Application of communication skills, both written and verbal, to share knowledge and updates effectively and efficiently as needed.
  • Maintains files on correspondence, reports and other records and keeps the executive and the leadership team informed of meeting changes.

What you bring:

  • Proven experience as an Executive Assistant or Sr. Administrative Assistant
  • Extensive knowledge of methods and techniques to perform general clerical administrative duties and proficiency in common industry applications. Specific expertise in MS Outlook, MS Word, Excel and PowerPoint required
  • Ability to follow-through on open items and strong attention to detail
  • Ability to maintain confidentiality, communicate information to others effectively, and maintain accurate records
  • Ability to adapt to change and react to evolving business needs
  • Willingness to effectively manage executive calendar and set expectations as needed
  • Willingness and ability to learn new company processes and policies quickly and translate that information to the executive
  • Effective written and verbal communication skills
  • Ability to establish and maintain effective working relationships with executives, employees, clients and public

What we offer you:

  • As part of FIS, we expect you to bring your best every day. That’s why we’ll reward you with exceptional benefits that include: 
  • Ample development resources to help advance your skills. 
  • Opportunities to face the biggest challenges in financial services and technology.  
  • The time to give back to local charities in your community. 
  • A collegial environment where collaboration, flexibility and respect are top of mind. 

#LI-MQ1

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

#pridepass


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