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Administration Hub Lead

2 months ago

Rochford, United Kingdom Essex Partnership University NHS Foundation Trust Full time

Job summary

We are looking to recruit an Admin Hub Lead to become part of our Welfare Team. This position will be based at Rochford Hospital, however you will be expected to travel around other sites within our Welfare Team has offices in Rochford Hospital, Basildon Mental Health Unit, and Brockfield House.

This position is a Part time Job Share of hours per week ( WTE) on a Monday, Tuesday and Wednesday. The post holder will be required to have excellent communication, leadership and organisation skills, and be proactive with the ability to inspire and motivate staff.

Main duties of the job

The Welfare Team are involved in frontline tasks, including telephone enquiries, cash handling and reconciling accounts, face to face with patients and clinical staff, travelling to different trust sites, assisting the team where needed. There are other general administrative tasks involved to support the clinical staff.

Part of your Job role will include recruitment, attendance and performance monitoring, 1:1 supports and appraisals.

Candidates will be required to do a 5 minute power point presentation on how they would manage underperforming staff.

About us

EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;

Season Ticket Loans NHS discounts for staff Excellent Training facilities and opportunities Buying and Selling annual leave scheme The opportunity to work bank shifts and expand knowledge and experience in other areas Salary Sacrifice schemes including lease cars and Cycle to Work Day One Flexible Employer

The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment

Join our Staff bank

What is Staff Bank?

Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.

All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.

If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank

Job description

Job responsibilities

To be responsible for the day to day management and supervision of the administration officers including authorising, sickness / annual / study leave, completion of positive returns and undertaking supervision and appraisals.

To ensure that general office duties are carried out, including the systematic filing of all general correspondence and patient documentation, photocopying and use of e-mail, under the direction of the Administration Manager.

You will be required to handle incoming and outgoing telephone calls to the multi-disciplinary clinical staff and managers in a polite and efficient manner.

The Welfare Team are involved in frontline tasks, including telephone enquiries, cash handling and reconciling accounts, face to face with patients and clinical staff, travelling to different trust sites, assisting the team where needed. You will be required to support staff in completing these tasks. There are other general administrative tasks involved to support the clinical staff.

Person Specification

Qualifications

Essential

Achieved grade/ Years experience

Desirable

Achieved grade/ Years experience

Microsoft packages

Essential

Word, Excel, Microsoft email

Desirable

Word, Excel, Microsoft email

Line management

Essential

Line management Experience

Desirable

Organised and methodical