Commercial Assistant

3 weeks ago

Suffolk, United Kingdom Wood Full time

Wood require a Commercial Assistant on a permanent basis, located at our clients site based in Lowestoft, Suffolk.

As Wood continues to grow and diversify to meet the demands of an ever-changing world, the commercial function plays a leading role in ensuring we unlock our full potential, capture the value we create, and are correctly rewarded for this by our clients. 

To achieve this we challenge the norm and look for new ways of working, we are curious and seek out value add innovation, we embrace change, and we are courageous and confident in managing risk. At the heart of everything we do is the application of good commercial acumen and governance for which we are well-known and respected. 

At a high level, the job objectives are, under supervision; 

Maximise commercial performance while managing business/project risk (pre and post-contract)  Commercialisation of a sub-Business Groups service offerings to support business growth and strategy  Ensure compliance with relevant commercial/contracting policies  Resolution of disputes/claims and cash collection issues  Embedding effective commercial governance and assurance across the sub-Business Group / Project / Portfolio of Projects  Supporting the tender governance process for the sub-Business Group Promote and demonstrate safety leadership behaviors  Always act ethically and with the utmost integrity  Champion and promote the application of the Financial Management Framework guidelines  Champion and follow the relevant DOA and commercial / contracting policies 

Assists and supports under supervision: 

Pre-award activities including support to the tender governance process, proposals team in terms of performing a commercial review of tender documents, reviewing commercial proposals prior to submission for internal approval, preparing commercial qualifications and pricing notes, coordinating commercial and contractual qualifications,  The timely submission of contracting policy approval requests, in conjunction with the Contracts function Main contract administration, including correspondence management, management of change and the development/implementation of commercial strategies and profit improvement plans in accordance with client contract(s) and Wood’s policies and procedures.  Ensuring that contracts are set up correctly in the appropriate business system  Ensuring that invoices are prepared in a timely and accurate manner and include full contract entitlement,  The administrative development and maintenance of Commercial Handovers and Plans  The development of rates, estimates, pricing, and commercial models  The administration of risk management processes  The management and administration of Bonds / LoCs, Collateral warranties and PCGs The coordination of contract reviews and the development of qualifications/redlines in conjunction with the Contracts function  The preparation of project cashflow forecasts, expenditure, invoice preparation, and expediting of payments  Information/data gathering and analysis required to support Woods assertive claims and/or defending claims against Wood  The preparation of key contract and internal project reporting requirements

Qualifications:  

• 3 A Levels (or equivalent) in relevant subjects . Maths, Law, Business Studies 

• Degree in Quantity Surveying, Law, or Business Studies preferred, but not required. 

Knowledge, skills, and experience: 

• Working knowledge and experience in Commercial administration and procedures. 

Personal attributes:

Utmost integrity  Demonstrate commitment to Wood and client core values Demonstrate commitment to Wood Commercial Process and Procedures  Excellent communication skills, written, oral, and presentation  Ability to work as part of a team  Ability to prioritize key tasks and solve problems for the team  Strong use of Microsoft Word, Excel and PowerPoint

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