Purchasing Administrator
3 weeks ago
Purchasing Administrator
Stourport
£25,500
Monday to Friday - (7:30-4 Mon to Thu, 7:30-1 Fri)
Duties include:
- Expediting group orders with suppliers including:
o Late deliveries of goods
o Proactive progressing of estimated deliveries on orders not yet due
o Service contracts and engineers reports
- Obtaining missing paperwork such as delivery notes or proof of deliveries where required
- Updating Sage200 system following any amendments to dates
- Reviewing order acknowledgements to ensure compliance with our technical specifications, challenging suppliers if there are any variations to price, requested delivery date, specification, quantity
- Updating the purchasing team should any delays or issues from suppliers arise and advising other departments of anticipated delivery dates
- Communicating with the wider business on deliveries which will impact either the build week or despatch
- Issuing of Supplier Assessment Questionnaires for new suppliers
- Maintaining and updating the Supplier Assessment matrix following receipt of completed questionnaires
- Validation of payment details following company guidance
- Raising of orders for third party processing such as Bright Zinc Plating, Heat Treatment and Blackodising using the pre-agreed price sheet
- Maintaining and updating of outstanding purchase order items for the daily production meeting
- Requesting information from key suppliers on lead time and issuing report to business
- Raising intracompany orders from production demand
- Reconciling delivery notes, invoices, and credit notes with the purchase order, including entering of all information of purchase system (Sage)
- Inputting, updating and maintaining supplier details on the computer system
- Supporting the purchasing team with general administration tasks
- Any other ad hoc duties as required
Skills
- Thorough attention to detail and excellent accuracy in all work
- Self-motivation, ability to work under pressure and to deadlines
- Outgoing and confident
- Ability to be flexible and open to change
- Ability to work on own initiative as well as part of a team
- Computer literate – MS Excel/Sage as a minimum
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