Senior Finance Officer

4 months ago

Newcastle upon Tyne, United Kingdom NHS Business Services Authority Full time

Job summary

The Senior Finance Officer role is essential in supporting the payments we make to various NHS schemes, including NHS Student Services, Social Work Bursaries and NHS Learning Support Fund.

Working as part of the Accounts Payable team within Corporate Finance, the Senior Finance Officer will play a key role in processing payments, maintaining accuracy and following strict procedures in line with anti fraud and VAT legislation.

What do we offer?

27 days leave (increasing with length of service) plus 8 bank holidays Flexible working Flexi time Career development Active wellbeing and inclusion networks Excellent pension NHS Car lease scheme Access to a wide range of benefits and high street discounts

Main duties of the job

Working as part of the Accounts Payable team within Corporate Finance, the Senior Finance Officer will play a key role in processing payments, ensuring they are accurate and paid within scheduled dates. The Senior Finance Officer should be comfortable working as part of a team as well as individually.

A key element of the role involves working with internal and external stakeholders and customers; therefore, the Senior Finance Officer will need a high level of communication and customer service skills to approach this role effectively.

Working as part of a team, the Senior Finance Officer will use their knowledge of purchase ledger to respond to queries submitted from both internal and external stakeholders and colleagues such as, outstanding payment queries, BACS rejects & recalls, correct VAT recovery and supplier enquiries relating to their accounts. The Senior Finance Officer will be expected to contribute to the ongoing review and development of the Accounts Payable function.

The Senior Finance Officer should be comfortable in adapting to regular changes to processes and improvements to technology.

Although this is an office-based role, we would be open to some flexibility if the successful candidate required minimal home working on occasions.

This is a fantastic opportunity to gain insight into all areas of Corporate Finance for anyone with an interest in this business area.

About us

Here at the NHS Business Services Authority (NHSBSA), what we do matters.

We manage the NHS Pension scheme, process prescription payments and much more. Our services are used by NHS organisations, contractors and the public: we take pride in being part of something so meaningful, that touches millions of lives.

Just as we design our services around the needs of our customers, we place our people at the heart of our organisation. That's why when you join us, you'll be empowered and given the right support to help your career grow.

As one of the UK's Best Big Companies to work for, we're all connected to our values: Collaborative, Adventurous, Reliable and Energetic. We care about our people, our purpose, and your progress.

We strive to offer a fantastic colleague experience, where every voice is heard, and every colleague is supported and respected. Wellbeing, diversity and inclusion is at the centre of this, so when you join us, you can connect with our Lived Experience Networks who help us to bring our authentic selves to work.

We welcome applications from people of all backgrounds and circumstances. We are committed and proud to be a flexible employer and will endeavor to offer a working pattern that suits you wherever possible.

Ready to join us on our journey to be a catalyst for better health? Apply today and see where the NHSBSA can take you.

We are people connected to care.

Job description

Job responsibilities

In this role, you are accountable for:

Contributes to the delivery and maintenance of the purchase ledger function. Ensures that services are delivered in a timely manner, KPIs are achieved within the relevant timescales and SLAs are adhered to. Routinely appraises work processes and procedures and contributes to the development and refinement of said processes. Responsible for planning own work to achieve team objectives and ensure delivery of excellent customer service. Contribute to the Accounts Payable & Ordering Function, ensuring; Payment schedules are adhered to by supporting daily file uploads and performing BACS processes. Producing relevant reports as required by various business areas. Maintenance of spread sheets relating to BACS rejects/recalls and payment schedules. Resolution of complex queries escalated by Finance Assistants, using expert knowledge in purchase ledger. Ensure that purchase orders are created adhering to the Standing Financial Instructions and current Government frameworks. Uses specialised knowledge to ensure the Authority utilises appropriate processes, procedures, SFIs and policies to resolve complex queries. Investigate and resolve complex enquiries providing assistance and help as required. Discuss sensitive and confidential information with customers and colleagues which may be contentious using specialist knowledge and expertise to understand and resolve any issues. Input various manual payments into the purchase ledger ensuring they are correctly allocated to the correct bank accounts before the end of the current month. Assist the Financial Accounts banking team with any queries relating to these payments Assist with developing, implementing and operating the Authoritys lease car scheme administration ensuring; Vehicles are appropriately delivered and collected Vehicles are appropriately insured and taxed Relevant documents such as penalty and MOT notifications are transferred to the driver and fines are recovered to the business Contribute to negotiations relating to the stationery contracts, making suggestions for cost saving and product selections. Raise ad hoc orders for goods & services as requested by Senior Management Responsible for achieving ones own objectives and be aware of their development requirements to meet these objectives, seeking opportunities to achieve these. Person Specification

Qualifications

Essential

Educated to GCSE standard in a minimum of 5 subjects including English and Maths Educated to NVQ3 level in relevant subject or equivalent level of qualification.

Experience

Essential

Working to strict guidelines and procedures. Working to strict deadlines Prioritising workload Handling customer telephone calls of a sensitive and confidential nature

Desirable

Experience in a busy finance office High volume processing Improving and documenting procedures Knowledge of current VAT legislation

Personal Qualities, Knowledge & Skills

Essential

IT literate Use of Microsoft Word and Excel Significant experience of financial processing systems including purchase ledger Understanding of Confidentiality and Data Protection Acts Understanding databases.

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