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Administrator with Customer Service
3 months ago
Hays Business support is currently working with a leading awarding and end point assessment organisation based on the University Campus in York.This is a full-time permanent role, fully office based doing general administration and some basic finance.Job Duties:The main focus of the role is to support the Customer Service and Data Manager, the End Point Assessment team, and the Financial Controller with all the general administration and day to day operations.
General AdministrationDealing with the customerservice inbox and resolving routine customer queriesForwarding emails from customerservice to the relevant team member to resolve if outside the scope of their own knowledge, and sending a holding email to the senderResponding to calls to the office phone professionally, resolving queries or passing onto the relevant team member to resolveSupporting the OAL team by providing high quality customer service by providing timely, up-to-date support and information to improve their experience.Supporting the OAL team with general administrative tasks such as filing information, photocopying, producing resources and sending information/briefing updates to customersAdministration of printing, production and posting of certificatesSupporting arrangements for DBS checks for staff and contractors and maintaining the DBS registerSupport with obtaining annual Conflict of Interest declarations from all staff, contractors and Board members.Supporting the Customer Service and Data manager with all data returns, certification requests and reportsAdministration of and supporting with general customer queries on qualificationsDealing with emails, room and venue bookings for meetingsSupporting the CEO with some general administration
Experience RequiredGood experience of office work and administration, minimum 2 yearsUsing Microsoft packages (Excel, Word)Experience of managing information systemsExperience of operating in a compliant or regulated environment
Flexibility and adaptabilityProfessional and proactive approach to workAble to plan and manage time according to business priorities.Strong commercial skillsStrong interpersonal skills with the ability to communicate with people at all levelsWillingness to develop self and others.Good organisational and administrative skillsThe ability to build relationships and work collaboratively with trust and respect.Work with honesty and integrity.Strong IT skills
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