Project Co-ordinator

Dealer Agreement Coordinator

Permanent

32 hours per week, Monday-Thursday

Hybrid, Dunton

At MSX, we empower movers and makers to thrive in a fast-evolving world by leveraging our expertise and creativity to deliver top-tier services powered by technology and innovative solutions.

MSX International is looking for a Dealer Agreement Coordinator to support our Ford team in their Dunton site in Basildon, Essex.

The key focus of this role is to ensure dealer data accuracy, maintain essential legal documentation, and facilitate clear communication across departments and external partners.

The Role

In this role, the Project Coordinator will provide essential operational and administrative support for the dealer network. They will play a pivotal role in maintaining up-to-date legal agreements, managing key reporting functions, and ensuring compliance with internal standards.

As part of this role, you will:

• Produce and distribute the All Sites Dealer List and Dealer Agreement Status reports on a monthly basis.
• Generate ad hoc reports and maintain essential Market Rep spreadsheets as needed
   

Legal Responsibilities (Requiring Outstanding Accuracy)

• Draft and manage the preparation of Termination and Appointment Letters in close collaboration with the legal team.
• Ensure Dealer Agreements are consistently updated and correctly recorded, addressing any related legal issues promptly.

Operational Support Responsibilities

• Assist Rep Managers in the setup and termination of dealers and dealer codes, preparing necessary documentation and coordinating with group head offices.
• Allocate new dealer codes and communicate network changes to the relevant teams, maintaining confidentiality as needed.
• Manage all dealer network records in the Market Rep Database, coordinating with the FCSD System Analyst for any structural changes.
• Oversee the Sales Improvement Process paperwork, including issuing initial letters.
• Serve as the main contact for Dealer Information Database (DID) inquiries from the team in Germany.
• Handle the appointment and termination of Sales Contracts and Activities in DID, while maintaining accurate records for Geocodes, Goodwill Transfer, and Core Dealer Standards.

General Responsibilities

• Update the Bank Mandates on the People Soft SharePoint site.
• Perform regular EDMS housekeeping alongside the IDM Team Leader.
• Monitor Trade Mark abuse issues, issuing letters and collaborating with the US legal team as necessary.

What You’ll Bring

The ideal candidate for the Dealer Agreement Coordinator role will have a minimum of 2-years administration experience working in an office environment working alongside and being accountable to the MSX client.

• Exceptional attention to detail and high accuracy, especially in managing legal documents.
• Proficiency in database management, spreadsheets, and SharePoint.
• Excellent communication skills and the ability to manage multiple priorities.
• Experience in a similar administrative or operations support role is preferred.

Working pattern and location:

• 32 hours weekly (Monday – Thursday)
• Based within commuting distance to Ford Dunton, Basildon, Essex
• Hybrid working with Minimum 2 Days in office

What we can offer you:

• Competitive Salary up to £26,000 depending on experience
• Other company benefits include: 25 days annual leave, company contributory pension plan, cash back health care scheme, life assurance, car salary exchange scheme, exclusive discounts on
• Everyday purchases as well as exclusive discounts on car purchases.
• Potential to progress within the company

About MSXI:

With over 6,000 employees based in more than 80 countries across the globe, our teams provide industry leading expertise that spans:

• Consumer Engagement
• Parts, Accessories & Service Performance
• Actionable Insights
• Diagnostics & Repair Enhancement
• Warranty and Repair Efficiency
• Technical Information
• Learning Solutions
• Sales Performance

The MSXI Purpose

To empower Movers and Makers to thrive in our ever-changing world

The MSXI Mission

To harness our expertise in mobility, the creativity of our global teams,

and the power of technology, to craft tailored and innovative solutions

The MSXI Vision

To enhance every journey in the world of mobility

Please be advised that applications sent via email will not be considered. To ensure that your application will be reviewed by our team, send your CV by clicking the 'Apply' button above.

MSX is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy or maternity. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy.