Team Administrator Maxwell 136 suite

3 weeks ago


Gloucester, United Kingdom Gloucestershire Health and Care NHS Foundation Trust Full time

Job summary

We love what we do and we think you will, too

At Gloucestershire Health and Care NHS Foundation Trust (GHC), we provide joined-up mental health, physical health and learning disability services to people of all ages across Gloucestershire. We run community hospitals and provide care and support in people's own homes and in a range of other locations across the county.

We are on a mission to enable people to live the best life they can and we have a vision to work together to provide outstanding care. We put people at the heart of our services, focusing on personalised care by asking 'what matters to you'.

We're passionate about making sure that everyone can contribute to achieving our mission and we are continually working to support healthy and happy high-quality teams in all areas of the Trust.

This is an exciting and varied opportunity to join our Gloucester Crisis Team at Pullman Place Gloucester, as a Part Time Team Administrator for the Maxwell 136 Suite.

If you have a 'can do' attitude, and enjoy building good working relationships, we welcome your application.

The post holder must possess a competent working knowledge of all Microsoft Office packages.

Main duties of the job

The role will include ensuring that the Maxwell 136 Suite is fully stocked, clean and ready for any 136 admissions. Taking minutes at the team meeting, processing referrals and completing administration tasks for the Team Manager and Clinicians. On occasion typing up letters for the Crisis Consultant and making appointments for them and the Team. You will also be asked to support with some auditing and monitoring tasks for Team compliance's.

You will be completing administration tasks on RiO, our patient computer system, as well as using other systems for example E-Roster, ESR and Centros Integra, training will be offered.

You will also handle calls coming in to the Crisis Team and take appropriate messages in order to relay to the Clinical Team and Consultant.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

About us

We have in excess of 5000 staff working over 50 sites, providing a diverse range of services. We strive to support an organisational culture that is welcoming, builds and celebrates inclusivity and diversity and provides a sense of belonging and trust.

The annual NHS Staff Surveygives our people the opportunity to tell us about their experience working at the Trust. For the 2023 survey just over 2800 colleagues gave us their views ( It was great to see from the results that colleagues are saying that:

believe they are making a positive difference to patients/service users; would recommend the organisation as a place to work; agree that care of patients and service users is the organisations priority; would be happy with the standard of care for a friend or relative

Our results put us as 5th nationally as a Community, Mental Health and Learning Disabilities NHS Employer of Choice and 1st equal amongst all NHS Provider Trusts in the South West. However, we know we have more to do and will continue to drive forward our commitment to making GHC a Great Place to Work.

Job description

Job responsibilities

To be responsible for a number of office systems including ordering stationery, petty cash, payment of invoices and fax / photocopier control.

To provide a full and comprehensive administration / secretarial service. This will include acting personally on behalf of the Manager and conducting / initiating discussions with staff and external persons.

To use own initiative in prioritising workload to ensure deadlines are met. When appropriate, propose changes to working practices to maximise efficiency / effectiveness of role.

To produce copy and / or audio typing of correspondence, reports, presentations and spreadsheets, ensuring all documents are accurate and produced to a high standard.

To use Microsoft Office packages to produce reports, spreadsheets, presentations, emails to a high quality standard.

To handle all correspondence, including opening, redirecting, distribution and drafting replies to all mail.

At times be responsible, in the Managers absence, for opening, actioning and responding to emails and other correspondence

To be responsible for day-to-day diary management, arranging and co-ordinating meetings and to resolve conflicting diary appointments

Person Specification

QUALIFICATIONS

Essential

GCSE level grade C education or equivalent Good literacy and numeracy skills NVQ Level 2 in administration or equivalent experience European Computer Driving Licence (ECDL) or equivalent Word Processing/Typing RSA II or equivalent

Desirable

NVQ Level 3 in administration or equivalent Minute taking Shorthand

LENGTH AND / OR NATURE OF EXPERIENCE

Essential

Proven experience of unsupervised administrative work in a busy office environment Previous experience of using software packages such as Microsoft Office Word, Excel, PowerPoint, Outlook Experience of using customer/patient information system Experience of accurate Data Inputting and Retrieval Experience of maintaining a comprehensive, logical computerised filing system Minute-taking

Desirable

Experience in information analysis and provision of statistical reports Touch typing Audio/digital typing Diary management Previous experience of working within the NHS Previous experience of working within mental health
  • Team Administrator

    4 weeks ago


    Gloucester, United Kingdom I2I Recruitment Full time

    Location: Gloucester Date Posted: January 06, 2023 **Team Administrator** **Gloucester** **£12.24 per hour** **Temporary - ongoing** My amazing client, based in the centre of Gloucester is looking for a Team Administrator to join their busy team. The Role: - Accurate and timely entering of data - Creation and maintenance of paperwork and documents -...

  • Team Administrator

    6 days ago


    Gloucester, United Kingdom gap trading Full time

    **Job Title**:Team Administrator **Location**:Gloucester, Gloucestershire **Pay**:£10.42 per hour **Contract**:Temporary - 12 months gap-personnel are currently recruiting for a temporary Receptionist, within the Clinical Programmes Team within Gloucestershire Integrated Care Board’s (ICB) Directorate of Transformation and Redesign. The role is...

  • Administrator

    1 month ago


    Gloucester, United Kingdom Pertemps Network Group Full time

    **Administrator**: - JM-202 Applicants **£11.67 Per Hour** - Full Time**Permanent** **Gloucester, Gloucestershire** **Administration** **Job Description**: - Join the team at Gloucestershire Integrated Care Board (ICB) and play a vital role in supporting collaborative projects aimed at improving healthcare outcomes. As a Team Administrator, you'll...


  • Gloucester, United Kingdom DIOCESE OF GLOUCESTER Full time

    The Diocese of Gloucester is looking to recruit an experienced administrator to join its friendly team in the Department for Mission and Ministry, based in the heart of Gloucester just a stones throw from Gloucester Cathedral. This position is to provide of a high standard of operational support to a number of Project Leads within the Department e.g....


  • Gloucester, United Kingdom Anderson Recruitment Ltd Full time

    Our client has grown organically by investment in experience and training, to become one of the UK’s most established contractors and equipment suppliers within their industry! Their work has transformed the kitchens and eateries of some of the best-known restaurants, companies and organisations in the UK! They currently have an exciting permanent...

  • Administrator

    1 month ago


    Gloucester, United Kingdom Juice Recruitment Ltd Full time

    Juice Recruitment are delighted to be supporting a fantastic organisation, with their search for Administrators to start on an immediate temporary ongoing basis. **DAY TO DAY**: - Setting up new system accounts - Responding to queries - Reviewing data - Project Support - Inputting Data **WE WOULD LOVE TO SEE**: - Previous experience of using Microsoft...

  • Project Administrator

    2 weeks ago


    Gloucester, United Kingdom Jefferson Wells Full time

    Project Administrator Project Administrator The location of the role is Gloucester. The duration of the contract is 12 months. The pay rate on offer is £16 per hour. Key accountabilities of the role Act as an administration interface between the project teams, stakeholders and DT team Manage the queue of new Project requests, respond to requestors &...


  • Gloucester, United Kingdom JUICE RECRUITMENT Full time

    Juice Recruitment are delighted to be supporting a fantastic organisation, with their search for an Administrator within our clients HR and Recruitment team. No previous experience is required, this is an excellent opportunity if you are seeking your first office based opportunity. Duties include: - General administration for the recruitment team -...


  • Gloucester, United Kingdom Active Gloucestershire Full time

    We are recruiting for an Operations Administrator to join our team at Active Gloucestershire. This is a permanent part time role, 18.75 hours per week, with a salary of £10,000 for the contracted hours (£20,000 at full time equivalent). Our staff are the heart and soul of Active Gloucestershire. Like the rest of the country, the team have been through a...


  • Gloucester, United Kingdom Western Power Distribution Full time

    About Us We’re National Grid Electricity Distribution (NGED), the owner and operator behind the electricity distribution systems for the Midlands, the Southwest of England and South Wales. Serving communities of more than 8 million people, our expert teams deliver heat, light and power for homes and businesses. National Grid employs over 29,000...


  • Gloucester, United Kingdom RE Recruitment Full time

    Are you looking for a role where everyday is different? Are you wanting to learn new skills and work in a fast paced role? Due to superb growth, my client are looking to add to their current team by hiring a Operations Administrator to manage their engineersdiaries and contracts, this is an important role within the organisation that will suit an organised...

  • Child in Care

    4 weeks ago


    Gloucester, United Kingdom NHS Gloucestershire Integrated Care Board Full time

    An exciting opportunity has arisen for an enthusiastic and motivated individual to work with the Safeguarding and Children in Care (CiC) team within Gloucestershire ICB. This role will provide a comprehensive and confidential administrative service to support all aspects of work undertaken by the Safeguarding team including CiC Designated Professionals. We...


  • Gloucester, United Kingdom Gloucestershire Health and Care NHS Foundation Trust Full time

    Full time and part time roles available! You are....looking for a change to best suit your organisational, communicative and fast paced working preferences. We are.....part of the biggest recruiter in the UK, a fun hard working recruitment team and just what you are looking for! Gloucestershire Health and Care NHS Foundation Trust are looking for new...


  • Gloucester, United Kingdom Gloucestershire Health and Care NHS Foundation Trust Full time

    Job summary *Internal applicants who wish to be considered for a secondment opportunity should discuss with their line manager the suitability of a possible secondment* An exciting, varied and challenging position has arisen within the Gloucestershire Immunisation Administrative Team for a Senior Administrator for a Fixed Term/Secondment until 31st...


  • Gloucester, Gloucestershire, United Kingdom Jefferson Wells Full time

    Project Administrator Project Administrator The location of the role is Gloucester . The duration of the contract is 12 months . The pay rate on offer is 16 per hour . Key accountabilities of the role Act as an administration interface between the project teams, stakeholders and DT team Manage the queue of new Project requests, respond to...

  • Administrator

    2 weeks ago


    Gloucester, United Kingdom Service Care Solutions Full time

    Administrator Job SummaryA new opportunity has arisen for an experienced Administrator to join Gloucestershire County Council's Blue Badge team in Adult Social Care based in Gloucester. The successful candidate will be responsible for providing administrative support to the team and ensuring the smooth running of the service. This is a 3-month initial...

  • Administrator

    2 weeks ago


    Gloucester, Gloucestershire, United Kingdom Service Care Solutions Full time

    Administrator Job SummaryA new opportunity has arisen for an experienced Administrator to join Gloucestershire County Council's Blue Badge team in Adult Social Care based in Gloucester. The successful candidate will be responsible for providing administrative support to the team and ensuring the smooth running of the service. This is a 3-month initial...

  • Senior Administrator

    1 month ago


    Gloucester, United Kingdom Gloucestershire Health and Care NHS Foundation Trust Full time

    Be part of our team Gloucestershire Health and Care Services NHS Foundation Trust provides a range of services to Gloucestershire’s population of approximately 600,000 people. Our vision is to be the service people rely on, to understand them, and to organize their care around their lives. We value colleagues and support them to develop the skills,...


  • Gloucester, Gloucestershire, United Kingdom Triumph Consultants Ltd Full time

    Temporary Administrator – Blue Badge Team Job Ref: Gloucestershire 5247700 Pay Rate: £11.98 per hour PAYE Hours per week: 37 Monday to Friday, normal working hours Role Length: This opening assignment is for 3 months City: Gloucester, Gloucestershire Basic DBS disclosure required for this role The purpose of the role is to work as a member of a team...

  • Administrator

    4 weeks ago


    Gloucester, United Kingdom i2i Recruitment Consultancy Full time

    **Administrator Gloucester £11.25 per hour Temporary - ongoing Must be able to start within 2 weeks** My amazing client, based in the centre of Gloucester is looking for an administrator to join their busy team. **The Role**: - To support and facilitate the work of different teams to meet the needs of customers - Ensure administration is maintained...