Paediatric Diabetes Administrator

Job summary

To provide a professional and comprehensive Administration Service in the paediatric diabetes team ensuring the effectiveness of all communications and organisational systems at all times. The post holder may be required to work at any of the Trust's sites in line with service needs. It is the responsibility of all staff to highlight any health and safety issues.

The post holder may be required to work at any of the Trust's sites in line with service needs. It is the responsibility of all staff to highlight any health and safety issues. You will undertake any such other duties as may be required from time to time that areconsistent with the responsibilities of the grade.

You must comply with the Trust's and department's policies, guidelines and procedures and be required to attend all mandatory training as required in line with Trust employment and professional need.

Main duties of the job

Provide a high standard of administrative support in own departmental area Provide effective communication across all boundaries to ensure the delivery of a comprehensive Administration service. To ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained. Undertake general administration duties in respect of own department requirements diary management, organising associated activities/paperwork, arrangement of meetings. Prioritise own work schedule, to ensure an efficient and timely output within all areas of responsibility, to assist in achievement of quality and audit standards. Use of IT applications to monitor, prepare and validate databases as appropriate. Assist in the supply of stationery and office items for the department, as required Assist in any additional related project work as directed. To actively participate in regular team and departmental meetings. The post holder may be required to work at any of the Trust's sites in line with service needs. It is the responsibility of all staff to highlight any health and safety issues.

Closing Date: 23 May 2024

Interview Date: 12 June 2024

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

Development opportunities, both professional and leadership development On-going support from recruitment to when you join our team and beyond. Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

We see on average 4810 OP appointments a day. We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week. An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country. Our hospitals admit an average of 195 emergency patients daily. Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres. We are one of only 7 Trusts nationally with more than 50 operating theatres. We carry out more than 140 elective procedures each working day. UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff. Job description

Job responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorshipImpacts of the changes to the UK immigration policy | NHS Employers

Person Specification

Education, Training and Qualifications CPD Requirements

Essential

English to O Level/GCSE or equivalent. NVQ II in Customer Service or equivalent knowledge and skills. IT literacy and numeracy skills.

Experience & Knowledge

Essential

Experience of a range of secretarial or administrative procedures. Experience of working independently and as part of a team.

Skills and Ability

Essential

Able to prioritise tasks and demonstrable time management and organisational skills. Keyboard skills. Ability to work on own initiative with guidance and within procedural guidelines, demonstrating an understanding of confidentiality. Ability to work accurately with good attention to detail.

Communications and interpersonal skills

Essential

Communication skills. Deals with queries via the telephone, email and face to face Interpersonal and team working skills. Ability to work calmly and methodically to achieve positive outcomes.

Values and Behaviours

Desirable

Shows awareness of Trust values

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