HR Administrator – Graduate

2 weeks ago

Woking, United Kingdom Menzies Full time

Description

Overall Purpose of Role

This is an excellent entry-level role for someone looking for their first substantive role in HR.

Menzies HR Services provide outsourced HR services to small and medium sized UK clients, including UK subsidiaries of more substantial overseas businesses. 

HR Services is a small team that provides the full range of strategic and operational HR support as an outsourced service. We also work closely with colleagues in payroll, employee benefits, employment taxes and other internal teams to provide comprehensive and bespoke solutions for our clients.

A key element of our service is to manage HR administration on behalf of our clients. This involves processing activities via an HR system and conducting all of the associated admin for e.g. recruitment, onboarding / offboarding, pay & promotions, absence management, appraisals, training and reporting.

Much of our work is with retained clients who rely on our support on a daily basis, but we also manage ad hoc activities and are always taking on board new clients and new work. It is therefore a varied and exciting area of work and we are a growing part of the company.

We are proud of the close relationship we have with our clients, most of whom also rely on Menzies LLP for a range of other accounting and advisory services.

Menzies LLP is a top business and advisory firm, we have 50 partners and over members of staff based across offices in Woking, Fareham, Leatherhead, Farnborough, Heathrow, Central London, Stevenage and Cardiff.

Key Responsibilities

Develop knowledge of our supported HR IT systems (PeopleHR/ BreatheHR) to provide system admin support for clients:
• Process starters and leavers, pay changes, job changes, sick absence records etc.
• Build system queries and provide reports to clients or help them to do so themselves.
• Configure the system to automate processes by, for example, creating new fields, forms and alerts.
• Export payroll reports and upload payslips for Menzies Payroll clients, liaising with the Payroll team as appropriate.
Manage ‘off line’ aspects of HR Admin for clients e.g:
• Prepare and issue offer letters and contracts of employment to new staff
• Coordinate new employee data collection and system set-up
• Take up references
• Prepare ad hoc letters confirming employee status changes
• Process leaver details and prepare correspondence
• Identify potential risks or opportunities involved with the client’s ways of working and highlight to the client or colleagues as appropriate.
• Support HR system and admin implementations for new clients.
• Assist with the recruitment process including advertising roles online and screening CVs.
• Assist with the administration of benefits (such as childcare vouchers, private medical registrations and flex-ben schemes).


Job Profile

Required Qualifications

• Degree level qualification, ideally with HR elements


Required Skills & Knowledge

 • Excellent organisational and time-management skills
• Strong attention to detail and problem-solving abilities
• Excellent written and verbal communication skills
• Proficiency in MS Office; familiarity with HRIS and ATS software is a plus

Required Competencies

 • Admin – highly competent administrator who can accurately and efficiently manage a high volume of tasks.
• Systems – highly capable IT user who strives to use the full functionality of relevant systems.
• Process Orientation – a strong preference for organised systems and procedures and a strong track record of implementing efficient and streamlined processes.
• Client Relations – excellent rapport building and communication skills both in person and particularly in writing.
• Service Orientation – a constructive and helpful attitude; an enthusiasm to identify / understand client need and deliver in the best way possible.
• Organisation skills – the ability to prioritise and track a high number of tasks to be done across numerous client groups, set reasonable expectations, deliver against commitments made and keep clients and colleagues updated on progress as necessary. A fast-paced, practical, common-sense approach is vital.

Required Work Experience

• Experience of working in an HR team is ideal, including HR Admin and basic advisory,
Travel Requirements

• Hybrid working – At least 3 days per week in Woking. Occasional attendance at other Menzies offices. Occasional visits to clients.

N.B. This job description outlines the types of responsibilities the incumbent is required to perform. The incumbent may be required to perform job related tasks other than those specifically presented in this job description. It is subject to regular review and will be augmented by the setting of half-yearly SMART objectives around business priorities and goals.

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