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Executive Assistant to Chief Medical Officer

4 months ago

Birmingham, United Kingdom NHS Blood and Transplant Full time

Job summary

In this exciting role, you will be working directly to support the Chief Medical Officer in this key role within NHSBT.Your previous knowledge, skills and expertise will enable you to work independently to exercise your initiative and discretion in developing the role and the support to the department lead and our key internal and external stakeholders across the NHS.

Working within the directorate, you will have the opportunity to engage with a diverse range of people to drive performance. With a focus on building capability, there will be plenty of opportunities to develop your skills and work with the wider team.Using your organisational skills, you will make sure that NHSBT is an inclusive place to work for others.

Main duties of the job

In this role you will In this role you will provide a comprehensive Executive Assistant service to the Chief Medical Officer. Your responsibilities will include:

Supporting the Chief Medical Officer: arranging, planning, and minuting meetings and ensuring management of related documents. Being competent in managing and understanding sensitive documents. Supporting and contributing to the management of meetings, collating, and reviewing documents and acting on behalf of the Chair within defined levels of delegated responsibility. Liaising with external agencies ( other NHS organisations and government bodies) and internally at Executive and Board level. Supporting the Clinical Services Directorate Senior Management team and undertaking projects. Where required, providing support and cover for the Chief Medical Officer (CMO) Office team providing support to the Clinical Services Directorate SMT, which will include diary management, drafting documents and other administrative tasks.

About us

At NHS Blood and Transplant, were incredibly proud of the many talented people who come together every day to make our organisation the very best it can be. We have clearly defined values that are centred around offering exceptional care to our donors and their families. We take care of each other too and we focus on building our expertise so we can change lives, provide quality support and offer fulfilling careers.Its an opportunity to contribute to a unique team as part of a service that saves lives 365 days a year. We offer brilliant benefits including 27 days of holiday (plus bank holidays), a comprehensive induction and training programme, and competitive pension scheme.

We are passionate about creating an inclusive workplace and aim to reflect the diverse communities we work with and positively encourage applications from all sectors of the community.Three small words, one big difference - Caring, Expert and Quality.Together we'll save and improve more lives than ever

Job description

Job responsibilities

Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification for the full personal attributes we require for the role. You will need to demonstrate these throughout the recruitment process.

This vacancy will close at 23:59 on Sunday 16th June 2024.

Interviews are anticipated to be held 2nd of July 2024 – subject to confirmation

For informal enquiries please contact – Lorraine Tresnak, Head of Office at

Person Specification

Qualifications

Essential

NVQ 4 in a business subject or equivalent qualification OR equivalent relevant experience plus experience in a Personal Assistant role working for senior management/Executive teams. Educated to OCR (RSA) level II or equivalent qualification / experience. Demonstrates commitment to own continued professional development (CPD).

Experience

Essential

Previous experience of staff management and the ability to translate, including taking responsibility for staff induction, training, workload allocation, appraisal, and development. Experience of taking minutes at Board or equivalent level meetings where topics can be introduced with intricate and wide-ranging discussions, and to transcribe accurately. Good basic knowledge of relevant statutory directives, Data Protection Act, Freedom of Information Act, Equality and Diversity Directive. Ability to analyse and present a wide range of management information. Previous experience of working with Senior Management in an advanced secretarial or administrative post. Experienced in the use of specialised IT packages such as MS Office suite, Qpulse, Visio, Publisher, as appropriate to the post.