OTM Planner

JOB PURPOSE

• To plan OTM movements as per Customer requirements
• To support Operations Team in maximising contractual obligations
• To plan and roster OTM crews

PERSONAL ATTRIBUTES/COMPETENCIES

Competency

Qualifications & Managerial Experience

• Knowledge and experience of the Railway Industry preferred
• Experience in planning, preferably in the Rail Industry
• A good understanding and (or) experience of planning software
• IT literate including knowledge of Microsoft systems and other databases
• Experience of Customer Relations

Technical Skills

• Proficient in Excel (Advanced) and Word
• Written and Verbal communication skills
• Good problem solving skills
• High attention to detail

Behaviours

• Team Player but able to work on own initiative
• Self motivated
• Ability to use and follow reference information
• Dependable
• Achieves goals through implementation of plan
• Takes decisive action

KEY RESULT AREAS

• Planning and allocation of crews and machinery to meet contractual requirements
• Accuracy of records and documentation
• Accuracy of forecasts
• 5S score for own area of responsibility
• Attention to detail

RESPONSIBILITIES & DUTIES

• Formulating OTM plans from customer requirements
• Maximise OTM availability and number of planned shifts
• Meet contractual requirements relevant to the role and provide performance data and other information as required
• Limit use of external route conductors and source external route knowledge when required
• Ensure the required OTM competence is rostered to each OTM customer order (Both Traction and Route knowledge)
• Compliant with company policies and procedures
• Maintain documentation as required for the role
• To undertake training as required
• Ensure working environment is maintained as required by 5S
• Inform Manager of any issues / problems in a timely manner, which are outside your remit of control
• To liaise with the OTM Team Leader/Machine Managers, Planning & Control Manager, Operations Managers, Standards Managers, Maintenance Managers, OTM Crews and Controllers as necessary
• Rostering and crew allocation
• Ensure the ‘Rostering Guidelines’ are followed and adhered when creating a roster
• Ensure the Fatigue Risk Index is utilised to measure fatigue
• Liaise with Customers and third parties on a regular basis to ensure delivery of contractual requirements, as well as reporting of any problems as required.
• Accurate forecasting of operational shifts and external route conductor requirements
• To assist managers in other OTM planning activities
• To liaise with the Customer on a regular basis and report any problems as required
• Attend Network Rail Lockdown conferences as required
• To provide any statistical or other information as required
• To ensure electronic and manual filing systems/records are maintained for audit purposes
• To assist the OTM Planning Manager in providing draft related policies and procedures

HEALTH, SAFETY & ENVIRONMENTAL RESPONSIBILITIES

• To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.
• Contribute to the delivery of company occupational health and welfare, safety and environmental improvement plans.
• Only undertake work for which you have been trained and (if required) certified competent.
• To comply with Risk Assessments, method statements and safe systems of work.
• Maintain and utilise all PPE provided by the employer.
• Co-operate with your employer on health, safety and environment.
• Make safe any unsafe conditions where practical and challenge unsafe work practices.
• Inform your line manager, supervisor or health and safety representative of any unsafe occurrences
• Report all, and assist with investigating relevant accidents, incidents and near misses
• Additional responsibilities as identified for Managers in PRO/S/G/015

DIMENSIONS

• UK

KEY WORKING RELATIONSHIPS

• Peer Group
• Customer
• Third Party e.g. Support Teams, Suppliers
• Operations Managers, , Planning & Control Manager, Machine Managers/Team Leaders, OTM Crews, Operations Controllers
• Other Internal Departments
• Manager